CITY
COMMISSION
MEETING AGENDA
August 3, 2004 – 6:45 p.m.
(Posted on webpage at 4:15 p.m. on 07/29/04)
UPDATES:
On 08/02/04 at 5:00 p.m. as follows: the July 20, 2004 City Commission meeting minutes have been revised to provide some clarifications throughout the minutes.
On 07/30/04 at 2:30 p.m. to add the bid tab to consent agenda item #5 (b) and to change the wording on Regular Agenda Item No. 2 from Fire Marshall Report to Kansas State Fire Marshall Report.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/20/04.
2. Receive minutes from various boards and commissions:
Sesquicentennial Commission meetings of 06/02/04 and 06/23/04;
Parks & Recreation Advisory Board meeting of 06/08/04;
Board of Zoning Appeals meetings of 03/04/04, 04/01/04, and 06/03/04;
Sign Code Board of Appeals meetings of 03/04/04, 04/01/04, and 06/03/04;
Historic Resources Commission Action Summaries of 03/18/04, 04/15/04, and 06/17/04;
Planning Commission meetings of 03/17/04, 05/26/04, and 06/23/04;
Board of Plumbers and Pipe Fitters meetings of 05/19/04 and 06/16/04;
Grant Review Board meeting of 04/12/04;
Housing Trust Fund Board meeting of 02/19/04;
Neighborhood Resources Advisory Committee meeting of 06/17/04;
Practitioners Panel meetings of 01/15/04 and 04/01/04;
Task Force on Homeless Services meetings of 04/20/04 and 06/15/04;
Lawrence Memorial Hospital Board meeting of 06/16/04;
Recycling and Resource Conservation Advisory Board meeting of 06/09/04;
Convention & Visitors Bureau Advisory Board meeting of 05/25/04;
3. Claims. Approve all claims. Claims
4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
5. Bid and purchase items:
a) Award Bid #0421 for a Continuously Operating Reference Station (CORS) for Information Systems, to the low bidder, Seiler Instrument, for $18,090. The CORS will be used for receiving/transmitting GPS signal to field units for better location accuracy of the City’s infrastructure, better security of field equipment, and reliability of GPS performance in a variety of tasks where time is an important factor. Bid Tab
b) Authorize the City Manager to enter into a contract with ESS, Inc. for $981,900 (pending FAA grant approval) for Schedules I ($782,110.75), II ($83,085), and III ($116,705) for the reconstruction project of runway 1-19. If all three (3) schedules are approved by the FAA and subsequently funded, the City’s share of the construction costs would be $49,095.
Bid Memo ADG Recommendation Letter Bid Tab
c) Authorize City Manager to execute the Engineering Services Agreement with BG Consultants in the amount of $56,731.40 for Project No. 28-CP8-604(BD) Lake Pointe Drive, Clinton Parkway to 22nd Terrace including the design of a roundabout at the intersection of Clinton Parkway and Lake Pointe Drive. Staff Memo
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7751, rezoning [Z-11-40-03] a tract of land approximately 41 acres from A (Agricultural) District to RS-1 (Single-Family Residential) District. The property is generally described as being located east of George Williams Way at Harvard Road. Initiated by the Planning Commission at the November 19, 2003, meeting. Ordinance 7751
b) Ordinance No. 7802, amending chapter 9, articles 2, 4, and 6 of the health and sanitation code. This ordinance reflects Commission direction on the environmental code standard and furniture on porches.
7. Approve, subject to conditions, SP-06-34-04: 1416 Tennessee, a site plan for a change of use and remodel of an existing residence for a boarding house located at 1416 Tennessee. Submitted by Paul Werner for D & D rentals; property owners of record.
8. Authorize the Mayor to Sign a Release of Mortgage for Jeremy and Kelly Brakenhoff, 2704 Ann Court. Staff Memo
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Consider approving, subject to conditions, SP-07-59-04, a site plan for Wisconsin Apartments located at 1710 W. 7th Street. Submitted by Allen Belot for Cecil E. Sweeney, Trustee, Colin P. Lindsey, Trustee, and H. C. Shephard, property owners of record. This site plan was withdrawn by the applicant at the July 13, 2004 meeting and the applicant has submitted the same site plan again for consideration. Staff Report Section from 07/13/04 CC meeting Price Banks Correspondence Site Plan - Page 1 Site Plan - Page 2 Original Neighborhood Letter 07/27/04 Neighborhood Letter Neighborhood Proposed Revisions
ACTION: Direct staff, as appropriate.
2. Receive staff report concerning wood shingles/wood shakes as roofing material on residential homes. Staff Report Kansas State Fire Marshall Report
ACTION: Receive report and direct staff as appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
August Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Aviation Advisory Board (eligibility requirements must be met):
One vacancy for an un-expired position that expires 05/31/06. This position is designated for a representative from the University of Kansas.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for the un-expired position that expires 09/30/04.
One position (Walt Hicks) will become vacant on 09/30/04.
Two positions (Stephen Lane and Mike Goans) expire on 09/30/04; both are eligible for reappointment.
Downtown Parking Advisory Board:
Two positions (Joe Flannery and Terry Sutcliffe) will become vacant on 09/30/04.
Hospital Board:
One position (Dave Corliss) will expire on 09/30/04. Mr. Corliss is eligible for reappointment to an additional term.
One position (Vickie Randel) will expire on 09/30/04. Ms. Randel is not eligible to be reappointed.