CITY
COMMISSION
MEETING AGENDA
June 14, 2005 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 06/09/05)
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Updates:
06/14/05 @ 3:00 p.m. – add to the end of the Regular Agenda a motion to recess into executive session for consultation with an attorney for matters which would be deemed privileged in the attorney-client relationship. The justification for the executive session is to maintain the attorney-client privilege. The open meeting will resume in the City Commission meeting room in 15 minutes.
06/14/05 @ 1:30 p.m. – Consent Agenda Item No. 8-a, Resolution No. 6598 declaring 800 Connecticut environmentally blighted has been deferred.
06/13/05 @ 9:30 a.m. – due to public request, the following items have been deferred to a future agenda:
· Consent Agenda Item No. 6(a) - Ordinance No. 7890, amending sections 9-810 and 9-812 of Ordinance No. 7782, of the City’s smoking ordinance, concerning premises owner liability provisions. Staff Memo
- Regular Agenda Item No. 6 - Receive and consider approving the proposed guidelines for Sidewalk Dining from the Historic Resources Commission. Staff Memo & Proposed Guidelines Article 12
06/10/05 @ 1:30 p.m. – added memo and request for proposal to Consent Agenda Item No. 5 (f) regarding the distribution of Request for Proposals for Library Consultant Services.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim June 12 – 18 as the “JUNETEENTH CELEBRATION.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/31/05.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 05/05/05
Sign Code Board of Appeals meeting of 05/05/05
Human Relations Commission meeting of 02/16/05
Lawrence Arts Commission meeting of 04/13/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
5. Bid and purchase items:
a) Set bid date of June 21st, 2005 for the Comprehensive Rehabilitation Program at 1526 West 22nd Street.
b) Set bid date of June 28, 2005 for Project No. 12-CR1-205(C), 2005 Concrete Repair Program, Phase 1.
c) Award bid #0521 for one (1) Toolcat Tool Carrier for the Sanitation Division to KC Bobcat for $42,420.60. Bid Memo
d) Award Comprehensive Housing Rehabilitation bids for 2558 Cedarwood Avenue to Penny Construction, Inc. for $28,430 and 544 Arizona Street to Penny Construction, Inc. for $26,023. Bid Memo
e) Authorize the City Manager to enter into an agreement with Bucher, Willis & Ratliff in the amount of $78,280 for development of the Wakarusa Service Center Master Plan. Staff Memo & Map
f) Authorize distribution of Request for Proposals for Library Consultant Services. memo - added 06/10/05 RFP - added 06/10/05
6. Adopt the following ordinance(s) on first
reading:
DEFERRED
a) Ordinance
No. 7890, amending sections 9-810 and 9-812 of Ordinance No. 7782, of
the City’s smoking ordinance, concerning premises owner liability provisions.
Staff Memo
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7888, concerning host responsibility and minors in the possession of alcohol.
b) Ordinance No. 7889, amending chapter 5, article 739.2 of the code of the City of Lawrence, Kansas, 2003 edition and amendments thereto, concerning sign code regulations regarding wall signs.
8. Adopt the following resolution(s):
DEFERRED
a) Resolution No. 6598, declaring 800 Connecticut Street environmentally
blighted and ordering the property owner to remove violations within 20 days.
Failure of the property owner to remove the blight will result in the City
contracting to have the blight removed. Staff
Memo
b) Resolution No. 6599, declaring 1200 Pennsylvania Street environmentally blighted and ordering the property owner to remove violations within 20 days. Failure of the property owner to remove the blight will result in the City contracting to have the blight removed. Staff Memo
9. Adopt findings of fact and deny the following rezoning and annexation requests:
Staff Update Memo Staff Report Planning Maps PC Minutes
a) Z-01-05-05: A to RS-2; 8.7 acres; northwest of Clinton Parkway and K-10 Highway (north of Judy’s Junction) (Windover at Lawrence). (Item No. 16A; PC denied 9-0 on 5/25/05.)
b) Z-01-06-05: A to RM-2; 40 acres; northwest of Clinton Parkway and K-10 Highway (north of Judy’s Junction) (Windover at Lawrence). (Item No. 16B; PC denied 9-0 on 5/25/05.)
c) Z-01-07-05: A to RM-D; 4.6 acres; northwest of Clinton Parkway and K-10 Highway (north of Judy’s Junction) (Windover at Lawrence). (Item No. 16C; PC denied 9-0 on 5/25/05.)
d) A-01-01-05: Annexation request for approximately 54 acres, located northwest of Clinton Parkway and K-10 Highway (north of Judy’s Junction). Submitted by Bob Voth for Windover Community at Lawrence, LLC, property owners of record. The Commission considered this item at the 2/23/05 meeting, and forwarded it to the City Commission with no recommendation. (Item No. 16D; PC denied 9-0 on 5/25/05.)
10. Authorize the Administrative Services Department to issue a Request for Proposals for professional services to assist the City with developing and conducting the 2005 Employee Satisfaction Survey. Staff Memo Request for Proposal
11. Approve maintenance agreement for landscaping in traffic circles in the Fox Chase South subdivision and authorize Mayor to execute. The developer paid a one time fee of $1,500 per traffic circle for the City to landscape the traffic circles and maintain the landscaping. Direct staff to prepare a development policy on maintenance for traffic circle landscaping for Commission adoption. Agreement
C. CITY MANAGER’S REPORT: None.
D. REGULAR AGENDA ITEMS:
1. Receive Economic Development quarterly report and recommendations on future industrial parks from Lawrence Chamber of Commerce. Quarterly Report Comparison Memo on Industrial Parks
ACTION: Receive report.
2. Consider a funding request from The F.A.N. Club for $5,000 for an art exhibition/community event entitled “Convergence: Work by Canadian and U.S. Women Artists” to be held at various locations throughout Lawrence in October and November, 2005. F.A.N. Funding Request Mid-Year Funding Request Policy
ACTION: Approve funding request, if appropriate.
3. Receive staff evaluation of pedestrian crossing on 6th Street between Kentucky Street and the underpass at Pinckney Elementary School. Provide staff direction on the installation of the pedestrian crossing at 6th Street and Louisiana Street. Staff Memo & Attachments
ACTION: Authorize City Manager to sign an agreement with BG Consultants to provide construction plans for the pedestrian crossing project, if appropriate.
4. Conduct a public hearing on the draft Southeast Area Plan. The plan generally includes the area bounded on the north by K-10 (E. 23rd Street); on the west by O’Connell Road (E 1600 Road); on the east by Noria Road (E 1750 Road); and on the south by the Wakarusa River floodplain. The draft plan is available for viewing on or at the Lawrence/Douglas County Planning Office and at the department’s website www.lawrenceplanning.org. (Item 10; approved 5-4 on 1/24/05.) Staff Report PC Minutes Correspondence (2004) Correspondence (2005) Planning Commission Recommended Plan - DRAFT
ACTION: Conduct public hearing. Pursuant to Commission direction on May 17, 2005, the Commission has three options with the Plan as recommended by the Planning Commission: 1) Approve the recommended plan by a majority vote and direct staff to prepare an adopting resolution; 2) Override the recommended plan by a 2/3 vote (4 votes required) and direct staff to prepare an adopting resolution of the plan as amended; or 3) return the plan to the Planning Commission for further consideration, with a statement specifying the basis for failure to approve.
5. Receive and approve Capital Improvements Plan (CIP) for years 2006-2011. (Item No. 11; PC approved 7-2 on 5/25/05.) Staff Report PC Minutes Correspondence
ACTION: Approve CIP for 2006 – 2011, if appropriate.
DEFERRED
6. Receive and
consider approving the proposed guidelines for Sidewalk Dining from the
Historic Resources Commission. Staff
Memo & Proposed Guidelines Article
12
ACTION:
Approve guidelines and direct staff to prepare ordinance adopting guidelines.
7. Discuss the Planning Commission’s rural planning committee (RPC) report. Draft Report (05/23/05) RPC Explanation of Proposed Amendment Changes Density Comparison BTA Intersection Frontage Comparison BTA Non-Intersection Frontage Comparison
ACTION: Discuss and provide direction to staff as appropriate.
8. Consider a motion to recess into executive session for consultation with an attorney for matters which would be deemed privileged in the attorney-client relationship. The justification for the executive session is to maintain the attorney-client privilege. The open meeting will resume in the City Commission meeting room in 15 minutes. ADDED 06/14/05.
ACTION: Approve motion to recess into executive session, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting Schedule
1. Commissioner Hack requests scheduling a study session as a follow-up to the new urbanism conference, June 7 – 12. Study session to be after the conference.
2. REMINDER – Study Session is scheduled for Wednesday, June 15 at 8:00 a.m. in the City Commission Room. Topics include a presentation from KDOT on 6th Street from 8:00 – 9:00 a.m. and the 2006 budget from 9:00 a.m. – 12:00 p.m.
3. REMINDER – Study Session on the City Manager’s recommended budget is scheduled for Wednesday, June 29 at 9:00 a.m. in the City Commission Room.
4. City Offices are closed on Monday, July 4, 2005 in observance of Independence Day.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Lawrence Alliance:
There is one current vacancy on this board.