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CITY COMMISSION
MEETING AGENDA
May 7, 2013 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 05/02/13)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Saturday, May 11, 2013 as Sertoma Bar-B-Q Cook-Off Day.
2. Proclaim Saturday, May 11, 2013 as Stamp Out Hunger Food Drive Day.
3. Proclaim the month of May, 2013 as Mental Health Month.
4. Proclaim the month of May, 2013 as Bike Month and the week of May 13 – 17, 2013 as Bike-To-Work Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/16/13 and 04/23/13.
2. Receive minutes from various boards and commissions:
Historic Resources Commission meeting of 03/21/13
Hospital Board meeting of 03/27/13
Lawrence Cultural Arts Commission meeting of 04/10/13
Planning Commission meeting of 03/25/13
Public Health Board meeting of 03/18/13
Sister Cities Advisory Committee meeting of 02/13/13 and 03/13/13
Traffic Safety Commission meeting of 04/01/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set a bid date of May 21, 2013 for Bid No. B1326, Project No. UT1105DS - 19th Street Waterline Replacement. Staff Memo & Attachments
b) Approve the purchase of one roll-off truck for the Public Works Department Solid Waste Division from K.C. Freightliner off the MACPP contract for $185,323.29. Grant funds of $50,000 will be applied to this purchase. Bid Memo
c) Approve purchase of one CNG fuel station and installation from P.B. Hoidale for the price of $88,637.36. This purchase will be fifty percent (50%) grant funded. Bid Memo
d) Authorize the City Manager to Execute Supplemental Agreement No. 2, in the amount of $497,279, to the existing Engineering Services Agreement with Black & Veatch for Design and Construction Phase Engineering Services for Project UT1102KA Kaw WTP Raw Water Intake Replacement. Staff Memo & Attachments
e) Authorize the purchase of a Rapid Deployment Vehicle for the Police Department, as quoted in the GSA Contract, for $58,604. Bid Memo
f) Authorize City Manager to enter into an agreement with the Computer Sciences Corporation (CSC) for annual licensing agreement for RiskMaster software in the amount of $15,229.77. Staff Memo & Attachments
7. Adopt on first reading, Ordinance No. 8856, ordering through the exercise of eminent domain the condemnation of fee simple title to private property interests commonly located at 1106 Rhode Island Street, and authorizing the filing of a petition in Douglas County District Court. Staff Memo & Attachments
8. Adopt on second and final reading, Ordinance No. 8855, amending the Standard Traffic Ordinance for Kansas Cities pertaining to stall parking.
9. Adopt Resolution No. 7022, authorizing the City of Lawrence to file with the United States Department of Housing and Urban Development a request for a waiver of a potential conflict of interest between the City of Lawrence, Kansas and Just Food of Douglas County, Inc., so that Just Food of Douglas County is eligible to receive CDBG funds for the purchase a refrigerated box truck in the amount of $25,000. Staff Memo & Attachments HUD Factors
10. Approve rezoning, Z-13-00057, approximately 2.54 acres from CS (Commercial Strip) District and RS7 (Single-Dwelling Residential) District to CS (Commercial Strip), located at 750 N. 3rd Street. Submitted by Paul Werner Architects, for James Slough, property owner of record. Adopt on first reading, Ordinance No. 8860, to rezone (Z-13-00057) approximately 2.54 acres from CS (Commercial Strip) District and RS7 (Single-Dwelling Residential) District to CS (Commercial Strip), located at 750 N. 3rd Street. (PC Item 1; approved 10-0 on 4/22/13) Staff Report Map of Area PC Minutes
11. Authorize staff to negotiate an Engineering Services Agreement with HDR Engineering for engineering services for Project UT1307, Oread Water Storage Tanks and Booster Pump Station Replacement. Staff Memo & Attachments
12. Authorize Mayor to execute a Release of Condition and Restriction for 722 Lawrence Avenue. The current deed contains a restriction that cannot be released without the written authorization of the City of Lawrence. Staff Memo & Attachments
13. Authorize payment to Samih K. Staitieh, Trustee, in the amount of $80,600 for waterline easement acquisition at 1000 N. 3rd Street for the Kaw Transmission Main project. Staff Memo & Attachments
14. Authorize the Mayor to execute the Assignment, Assumption, and Modification of Ground Lease and Amended and Restated Ground Lease with Lawrence Lodging, Inc., BC Lynd Hospitality, L.L.C., and Riverfront, L.L.C. This agreement transfers the financial obligation for hotel parking spaces at the Riverfront Garage solely to the pending new owner of the hotel. Staff Memo & Attachments
15. Receive request from Tony Krsnich for neighborhood infrastructure and public improvements for the Cider Building area, located at 810/812 Pennsylvania and authorize the City Manager to sign a Community Improvement District (CID) petition regarding the City property included within the proposed district and authorize the expenditure of approximately $28,000 on the parking. Staff Memo & Attachments
16. Approve a sculpture request submitted by Bowersock Mills & Power Company for a sculpture installation on the levee near the North Powerhouse, subject to an agreement requiring Bowersock to maintain the sculpture and the ability for the City to require its removal in the future. Staff Memo & Attachments
17. Concur with the following recommendations of the Traffic Safety Commission:
a) To approve recommendation to establish a single 100 foot “Resident Parking Only” zone along the north side of Edgehill Road, just east of Louisiana, centered between 1647 and 1649 Edgehill Road for a six (6) month test period. Staff Memo Supporting Materials
b) To deny request to establish NO PARKING along one side of Sharon Drive, north of Trail Road. Staff Memo Supporting Materials
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive report regarding downtown parking issues. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
2. Receive request from Neuvant House and refer to the Public Incentives Review Committee for review and recommendation. Staff Memo & Attachments
ACTION: Receive request and refer to the Public Incentives Review Committee, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Park naming ceremony for the park at 19th Street and Haskell Avenue in honor of former Fire Chief, Jim McSwain, Friday, May 10, 3:00 p.m.
· Bowersock Mills North Powerhouse Open House, Friday, May 10. Time: 4:00 p.m.
· Fallen Police Officer Memorial Service, Friday, May 17, 9:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Iniades delegation visit, Tuesday, May 21. Details to follow.
· City offices closed, Monday, May 27, in observance of Memorial Day.
· City Commission Study Session, June 4, 3:30 – 5:30 p.m. Location: City Commission Room. Topic: City Commission Goals and Budget.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
Two positions expire 05/31/13, with one being eligible for reappointment to an additional term and one position becoming vacant.
One position expires 04/30/13 and is eligible for reappointment to an additional term.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/14. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14.
Social Services Advisory Board:
One vacancy for a position that expires 08/31/13. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/13.