CITY
COMMISSION
MEETING AGENDA
June 8, 2004 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 06/03/04)
Updates:
06/07/04 at 3:30 p.m., added Regular Agenda Item #5, recess into executive session to discuss the possible acquisition of real estate.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of the Mayor's Excellence in Education Award recipients.
2. Proclaim the month of June as “NATIONAL SAFETY MONTH.” Proclamation
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/25/04. CC Minutes
2. Receive minutes from various boards and commissions:
Human Relations Commission meeting of 02/18/04; LHRC Minutes
Convention & Visitors Bureau meeting of 04/27/04; CVB Minutes
Lawrence-Douglas County Housing Authority meeting of 04/26/04; LDCHA Minutes
Sesquicentennial Committee meetings of 03/31/04 and 04/07/04; 150 Minutes
Board of Plumbers and Pipe Fitters meeting of 04/21/04; BOPPF Minutes
Neighborhood Resources Advisory Committee meeting of 05/20/04; NRAC Minutes
3. Claims. Approve all claims.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor. Appointments
6. Bid and purchase items:
a) Execute a contract with Professional Engineering Consultants in the amount of $34,888 for design and construction phase services of the Clinton Parkway and Wakarusa Relief Sewer Project. Staff Memo
b) Award bid #0420 for the asphalt overlay of Holcom Sports Complex parking lot to the low bidder meeting specifications, Asphalt Improvement Co., in the amount of $50,475 (Sales Tax Fund). Bid Tab
c) Award bid #0418 for the HVAC system at the South Park Center to the low bidder meeting specifications, Chaney, Inc., in the amount of $39,797 (Sales Tax Reserve Fund). Bid Tab
d) Authorize the purchase by sole source, three (3) RescueOne Connector Boats and Custom Trailers in the amount of $50,035 utilizing the FEMA Firefighter Assistance Grant funds. Staff Memo Sole Source Vendor Form
e) Authorize the City Manager to enter into a contract for a new Kaw Plant boiler and HVAC specialties in the amount of $36,000 with SRH Mechanical Contractors, Inc. as recommended by Department staff. The Utilities Department will provide in-house project inspection. The project will be funded from the non-bonded construction fund. Bid Tab
f) Award Project No. 18-SR3-504(C), 2004 Overlay and Concrete Repair Program, Phase 2, to Kansas Heavy Construction in the amount of $730,118.05. Staff Memo
g) Approve Engineering Services Contract with Bartlett & West Engineers for the Preliminary Design Report for Kasold Drive Reconstruction, 15th Street to Clinton Parkway, in the amount of $158,740.40.
h) Set a bid opening date of 6-22-04 for the Comprehensive Rehab at 2104 Tennessee Street and 1628 E. 18th Terrace.
7. Adopt Resolution No. 6551, declaring 2300 Iowa Street environmentally blighted, ordering the property owner to remove the violations within 20 days of the adoption of said resolution. Failure of the property owner to comply will result in the City abating the violations. Staff Memo Photos Resolution 6551
8. Accept dedication of easements on the following plats:
a) PF-04-14-04: Final Plat for North Iowa Addition. This proposed industrial subdivision for future office development contains approximately 3.259 acres and is located at 601 N. Iowa Street (at the southwest corner of the intersection of N. Iowa Street and Kresge Road). Submitted by Peridian Group, Inc., for Doug Compton, First Management Corp., contract purchaser and Unified School District #497, property owner of record. (PC Item No. 1; approved 10-0.)
Staff Report Planning Map Plat Map PC Minutes
b) PF-04-15-04: Final Plat for R L Subdivision. This proposed three-lot residential subdivision contains approximately 0.78 acre. The property is generally described as being located at 1201 Monterey Way. Submitted by Randy Ham for Ron Lawrenz, property owner of record. (PC Item No. 2B; approved 10-0.)
Staff Report Planning Map Area Map Plat Plan Correspondence Applicant Response PC Minutes
9. Authorize the Mayor to sign a Release of Mortgage for Jocelyn Kitchen, 1144 Pennsylvania Street. Staff Memo
10. Authorize staff to prepare necessary condemnation instruments for Northfield Estates sanitary sewer project. Staff Memo Correspondence
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Receive public comments related to 2005 budget.
ACTION: Receive public comments.
2. Receive draft Memorandum of Understanding with the International Association of Firefighters Local 1596. Staff Memo Memorandum of Understanding Incentives Pay Plan Resolution 5063
ACTION: Authorize Mayor to execute Memorandum, if appropriate.
3. Receive draft Memorandum of Understanding with the Lawrence Police Officers Association. Staff Memo Memorandum of Understanding Pay Proposal Narrative Compensatory Time Detail Competency Pay Detail Resolution 5063
ACTION: Authorize Mayor to execute Memorandum, if appropriate.
4. Receive report and provide staff direction regarding the TSC recommendation to prohibit parking on the east side of Kentucky from 15th Street south 200 feet.
ACTION: Adopt Ordinance 7790, if appropriate.
5. Consider motion to recess into executive session to discuss the possible acquisition of real estate. The justification for the executive session is to keep possible terms and conditions confidential at this time. The open meeting shall resume in the City Commission meeting room in 15 minutes.
ACTION: Approve motion, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
1. Consider Commissioner assignments to various city boards per Mayor’s recommendation. Commission Assignments
G. CALENDAR: Meeting List
1. REMINDER – There is a Budget Study Session scheduled for June 9 at 9:00 a.m. in the City Commission Room, City Hall.
2. REMINDER – There is a Budget Study Session scheduled for June 30 at 9:00 a.m. in the City Commission Room, City Hall.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Aviation Advisory Board (eligibility requirements must be met):
The position held by Jim Stogsdill will become vacant on June 10, 2004. This position is designated for a representative from the University of Kansas.
Mental Health Board
One vacancy that expired on 04/30/04.
Neighborhood Resources Advisory Committee (eligibility requirements must be met):
One vacancy expired on 12/31/03. This position must be held by a North Lawrence representative.
Recycling Resource Conservation Advisory Board:
One vacancy for an un-expired position that expires 12/31/04.
One vacancy for an un-expired position that expires 12/31/06.
Traffic Safety Commission:
One vacancy that expired on 04/30/04.