CITY
COMMISSION
MEETING AGENDA
October 26, 2004 – 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 10/21/04)
10 MB files take approx. 45 seconds to open
Updates:
On 10/22/04 Added map of Downtown Drinking Establishment locations to Regular Agenda Item 3.
Added map of the current zoning of the properties near rail corridor to Regular Agenda Item 4.
Added the following materials to Regular Agenda Item 5:
10/20/04 draft Minutes Inactive Permit Letter to contractor
Inactive Permit Letter to property owner Inactive Permit Staff Memo
Also, removed draft from the August and September Mechanical Board of Appeals minutes to reflect October 20 approval.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Sunday, October 31 between the hours of 6:30 – 8:30 p.m. as “HALLOWEEN BEGGARS NIGHT.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/19/04.
2. Receive minutes from various boards and commissions:
Lawrence Arts Commission meetings of 08/11/04 and 09/08/04.
Neighborhood Resources Advisory Committee meeting of 09/30/04.
Lawrence Memorial Hospital Board meeting of 9/15/04.
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Approve the bid from RD Johnson Excavating Company for the 19th and Learnard Sanitary Sewer Improvement Project, in the amount of $188,865.00. Staff Memo
b) Set a bid opening date of November 16, 2004 for Utilities Project #PS04-33: Clinton Parkway and Wakarusa Relief Sewer. Staff Memo
c) Award Bids for the Comprehensive Rehabilitation Program for 1525 E 28th St Terrace to Penny Construction, Inc., for $20,482.46; 2708 Rawhide Lane to Old Home Depot, Inc., for $24,069.42; 2002 W 27th St Terrace to General Construction, Inc., for $25,377.00 and 3107 Longhorn Drive to Old Home Depot, Inc., for $9,987.50. Staff Memo
6. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7832 rezoning [Z-08-30B-01] a tract of land approximately 20.0294 acres from A (Agricultural) District to PRD-2 (Planned Residential Development) District. The property is generally described as being located north of W. 6th Street along Congressional Drive. This rezoning was approved by the City Commission on October 23, 2001 subject to approval of a preliminary development plan and provision of a revised legal description. The City Commission approved the preliminary development plan for 6Wak Apartments on March 9, 2004. Staff recently received the revised legal description. Ordinance 7832 Map
7. Approve request to extend approval for 90 days for UPR-09-06-03 for additional cabins to the KOA campground. Approval Letter Extension Request Correspondence
8. Authorize the City Manager to sign a memorandum of understanding with Roger Hill Volunteer Center and United Way of Douglas County for the "Safe Winter Sidewalks" pilot program that will coordinate volunteers to shovel walkways for seniors and individuals with disabilities. Staff Memo Outline Memorandum of Understanding
9. Authorize the Mayor to sign Releases of Mortgage for the following: Staff Memo
a) A.B., Mary, and Leslie Rials, 912 Rhode Island
b) Pravin and Lata Patel, 1004 N. 3rd Street.
10. Approve request from Convention and Visitors Bureau for $7,000 from the Visit 2020 Reserve Fund to assist with permanent installation of lights to line downtown buildings for the holidays. Letter
D. REGULAR AGENDA ITEMS:
1. SP-09-58-04: A revised Site Plan for Alek’s Auto Sales located at 601 N. 2nd Street. Submitted by Landplan Engineering, P.A., for Alexander Plotnikov, property owner of record. Staff Report Plan 1 Plan 2
ACTION: Approve site plan with conditions, if appropriate.
2. Receive Kasold Preliminary Design Report and Option 5 for reconstruction of Kasold Drive, Bob Billings Parkway (15th Street) to West 22nd Street.
Staff Memo Typical Section Figure Predesign Cost Estimate Mill Levy Matrix Study Report (Requires internet access to view report)
ACTION: Receive report and provide staff direction regarding how the Commission desires to proceed with improvement of Kasold Drive.
3. Conduct public hearing on the appeal of DR-08-71-04: 944 Massachusetts Street; Storefront Remodel; Certificate of Appropriateness and Certified Local Government Review. The Historic Resources Commission denied a Certificate of Appropriateness for this project and found that as proposed, the project will encroach upon, damage or destroy the listed property, Lawrence’s Downtown Historic District and its environs. (COA appeal in accordance with Chapter 22-504 of the Code of the City of Lawrence. Certified Local Government Review appeal in accordance with K.S.A. 75-2724.)
Staff Report Staff Memo DRAFT HRC minutes of 09/16/04 Correspondence
ACTION: Make a determination based on a consideration of all relevant factors that there is/is not a feasible and prudent alternative to the proposal and that the program includes/does not include all possible planning to minimize harm to the listed property.
4. Receive request from East Lawrence Neighborhood Association, Barker Neighborhood Association, and Brookcreek Neighborhood Association for a new area plan for the abandoned rail corridor. Neighborhood Letter Map (file is 20 MB)
ACTION: Receive letter. Direct staff as appropriate.
5. Receive Mechanical Code Board minutes and discuss notification procedures for mechanical inspections. Mechanical Code Board met on October 20 and a draft of those minutes will be posted when available.
8/18/04 Minutes 9/22/04 Minutes Open Permit Request
10/20/04 draft Minutes Inactive Permit Letter to contractor
Inactive Permit Letter to property owner Inactive Permit Staff Memo
ACTION: Direct staff, as appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. REMINDER – Study Session scheduled for Wednesday, November 3 at 9:00 a.m. with Neighborhood Resources Advisory Committee to discuss annual CDBG funding. Location: East Lawrence Recreation Center, 1245 E. 15th Street – meeting room.
2. REMINDER – Joint City Commission/County Commission/Planning Commission study session on subdivision regulations scheduled for Thursday, November 11 at 5:30 p.m. in the auditorium at Lawrence Memorial Hospital, 325 Maine Street.
3. REMINDER – City Commission goal setting session will be on Friday and Saturday, November 19th and 20th.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position (Tom Rost) that expires 07/01/07. This position is designated as a “hotel industry” position.
Housing Trust Fund:
One vacancy for a position (Ed Tato) that expires 12/31/04. This position is designated as an “at-large” position.
Jayhawk Area Agency on Aging:
One vacancy for the un-expired position (Maren Turner) that expires 09/30/06.
Neighborhood Resources Advisory Committee:
One vacancy for the position (Terri Pippert) that expired 09/30/04. This position is designated as an “at-large” position.
Recycling and Resource Conservation Advisory Board:
One vacancy for the position (Celeste Fish) that expires 12/31/04. This position is designated for a KU representative.