CITY COMMISSION

MEETING AGENDA

June 28, 2005 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 06/23/05)

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Updates:

06/28/05 at 4:30 p.m.

 

06/28/05 at 1:45 p.m.

 

06/27/05 at 5:15 p.m.

 

06/24/05 at 4:45 p.m.

                                                                                     

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Recognition of the 150th Anniversary of the First Baptist Church.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 06/14/05.

 

2.       Receive minutes from various boards and commissions:

 

Planning Commission meeting of 05/23-25/05

Correspondence from LWV - added 06/28/05

Historic Resources Commission Action Summary of 05/19/05

Lawrence Memorial Hospital Board meeting of 05/18/05

Traffic Safety Commission meeting of 06/06/05

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.   Claims

 

4.       Approve licenses as recommended by the Department of Administrative Services.    Licenses Memo 

 

5.       Approve appointments as recommended by the Mayor.   Appointment Memo    

 

6.       Bid and purchase items:

 

a)       Set bid date of July 26, 2005 for Project No. 3-CP1-102(BD), Street, Storm Sewer, Waterline Improvements Monterey Way, Stetson Road to Grand Vista Drive, and Peterson Road, Kasold Drive to Monterey Way.

 

b)       Set bid date of July 12, 2005, for the 6th Street and Indiana Street Sanitary Sewer Improvement Project.  Authorize the City Manager to enter into an agreement for a shared sanitary sewer service line for the properties 545 – 547 Indiana and 710 – 712 W 6th Street for the Sanitary Sewer Improvement Project.   Bid Memo   Maps of Project Area   Staff Memo & Attachments   Ordinance No. 7743

 

c)       Award bid #0522 for painting the micro sand pump room for the Utilities Department to Ammon Painting Co. for $19,700.   Bid Memo

 

d)       Award Project No. 12-CR1-205(C), 2005 Concrete Repair Program, Phase 1.  Bids for this project will be opened on Tuesday, June 28, 2005 and provided to the Commission prior to the meeting.  Bid Memo

Bid Memo (added 06/28/05)   Street List (added 06/28/05)   Bid Tab (added 06/28/05)

 

e)       Approve sale of surplus vehicles through e-bay.   Bid Memo

 

7.       Adopt the following ordinance(s) on first reading:

 

a)       Ordinance No. 7875, annexing approximately 13.366 acres generally located north of Clinton Parkway, east of K-10.  Authorized by the City Commission on March 29, 2005, conditioned upon execution of agreement not to protest benefit district for road improvement to County Road N. 920.  Authorize Mayor to execute agreement not to protest benefit district.   Agreement Not to Protest

 

b)       Ordinance No. 7897, establishing NO PARKING along the east side of Eldridge Street between Seele Way and Trail Road.  This item relates to Consent Agenda Item 10-c.   Misc. Information   TSC Minutes - Item 4

 

c)       Ordinance No. 7898, establishing a STOP SIGN on Field Stone Drive at Grand Vista Drive.  This item relates to Consent Agenda Item 10-b.  Misc. Information    TSC Minutes - Item 3

 

8.       Approve the following items regarding Free State Brewing Company:

 

a)       sidewalk dining license; and   Staff Memo

b)       Adopt on first reading, Ordinance No. 7874, allowing possession and consumption of alcoholic beverages in the Free State Brewing Company sidewalk dining area.

 

9.       Approve, subject to conditions, SP-03-27-05: Long John Silver’s, a site plan for the demolition and reconstruction of a restaurant located at 1501 W. 23rd Street. Submitted by McCluggage Van Sickle & Perry for Yum! Brands Inc. - Long John Silver’s Corporation, property owner of record.   Staff Report   Site Plan   Revised Driveway Access Plan

 

10.     Approve unanimous recommendation from the Traffic Safety Commission (TSC) for the following:

 

a)       Construct speed hump at approximately 3112 Riverview Road near the bottom of the Hill.   Staff Memo  Misc. Information   TSC Minutes - Item 2

 

b)       Install a STOP SIGN on Field Stone Drive at Grand Vista Drive.  This item relates to Consent Agenda Item No. 7-c.  Misc. Information   TSC Minutes - Item 3  

 

c)       Establish NO PARKING along the east side of Eldridge Street between Seele Way and Trail Road.  This item relates to Consent Agenda Item No. 7-b.   Misc. Information   TSC Minutes - Item 4

 

d)       Deny request for ALL-WAY STOP at 7th Street and Alabama Street. 

Misc. Information   TSC Minutes - Item 5

 

11.     Authorize the Administrative Services Department to: bind the package coverage offered by Emergency Services Insurance Program (ESIP) for emergency vehicles, general liability, management liability, and portable equipment for the Fire/Medical Department for the period July 1, 2005 to July 1, 2006 for an estimated premium of $65,988; bind the package coverage offered by Affiliated FM for the City’s building/property coverage for the period of July 1, 2005 to July 1, 2006 for an estimated annual premium of $118,500.   Staff Memo

 

12.     Authorize the Mayor to sign a Subordination Agreement for Ruth Townsend, 1061 Home Circle.   Staff Memo

 

13.      Adopt Resolution No. 6600, authorizing the transfer of property held as part of the 1993 industrial revenue bond issuance for E&E Specialties.   Bittenbender Correspondence

 

 

 

C.        CITY MANAGER’S REPORT:      CM Report

 

 

D.        REGULAR AGENDA ITEMS:

 

1.       Receive public comments from Price Banks and others concerning proposed improvements to Kasold Drive from Bob Billings Parkway to 22nd Street. A public meeting on the proposed improvements was conducted June 20, 2005.  The Public Works Department and the consulting engineering firm of Bartlett & West plan a presentation at the July 19, 2005 City Commission meeting concerning the draft plans for the improvement.    Correspondence from Price Banks

         

          ACTION:      Receive public comments.

 

 

2.       Receive Business Retention Task Force report.    Business Climate Survey Results

          2004 Business Retention Report   Staff Memo

          Business Retention Task Force Revised Matrix - added 06/24/05

            Staff Memo on Outline of Assignments - added 06/27/05

 

ACTION:      Receive report.

 

 

3.       Consider authorizing negotiations with Black & Veatch for a contract to complete the Siting Study for the Wakarusa Water Reclamation Facility.   Staff Memo

 

ACTION:      Authorize negotiations, if appropriate.

 

 

4.       Receive staff report concerning 2005 Senate Bill 298, concerning Sunday sales of alcohol and cereal malt beverages.   Staff Memo & Attachments  

 

ACTION:      Direct staff, as appropriate.

 

 

5.       Receive report concerning plans for Fire Station #4 on Wakarusa Drive.

Bid Memo & Attachments

 

ACTION:      Approve plans, authorize establishment of bid date, and direct preparation of debt resolution, if appropriate.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         COMMISSION ITEMS:

 

 

G.        CALENDAR:     Meeting Schedule

 

1.       REMINDER – Study Session on the City Manager’s recommended budget is scheduled for Wednesday, June 29 at 9:00 a.m. in the City Commission Room.

 

2.       City Offices are closed on Monday, July 4, 2005 in observance of Independence Day.

 

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*City Commission meeting dates are in black bold print

 

 

H.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards.  If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Convention & Visitors Bureau Advisory Board:

One position held by Karen Christilles will expire 07/01/05.  Ms. Christilles is eligible to serve an additional appointment.

One vacancy for the un-expired position of David Horstman which expires 07/01/07 and one vacancy for the un-expired position of Richard Johnson which expires 07/01/06.

 

Douglas County Advocacy Council on Aging:

One vacancy for the un-expired position of Barbara Betrand.  This position expires 12/31/07.

 

Douglas County Emergency Management:

One position held by Truman Waugh will expire 07/01/05.  Mr. Waugh is eligible to serve an additional appointment.

 

Lawrence Alliance:

There is one current vacancy on this board.

 

Recycling and Resource Conservation Advisory Board

One vacancy for the un-expired position that was held by Heather Muth.  This position expires 12/31/06.