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CITY COMMISSION
MEETING AGENDA
March 12, 2013 – 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 03/07/13)
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UPDATES:
03/11/13 @ 2:00 p.m.:
- Added a proclamation for Sunshine Week.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of March 10 – 16, 2013 as Sunshine Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/12/13, 02/19/13, and 02/26/13.
2. Receive minutes from various boards and commissions:
Public Health Board meeting of 12/17/12
Sister Cities Advisory Board meeting of 01/16/13
Traffic Safety Commission meeting of 01/07/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Bid and purchase items:
a) Award bid for contract mowing the landscape areas 1 and 2 for the Parks and Recreation Department to Golden Rules Lawn Care for $85,760. Bid Memo
b) Award City Bid No. B1307: Eight (8) 2013 Ford Police utility Interceptors to Shawnee Mission Ford in the amount of $205,600. Bid Memo & Attachments
c) Award City Bid No. B1311, Project No. PW1318 - 2013 Microsurfacing Program, to Bettis Asphalt & Construction, Inc., in the total amount of $474,300.50. Bid Memo & Attachments
5. Adopt on first reading the following ordinances:
a) Ordinance No. 8843, amending Sections 6-108.16 and 6-804 of the City Code regarding solicitor/peddler license fees. Staff Memo & Attachments
b) Ordinance No. 8852, prohibiting the possession of glass bottles and other glass containers in the downtown district from 12:00 p.m. on Saturday, March 30 through 12:00 p.m. on Monday, April 1 and 12:00 p.m. on Saturday, April 6 through 12:00 p.m. on Tuesday, April 9, 2013. Staff Memo & Attachments
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8848, providing for the dedication of public right-of-way on the east side of Park West Subdivision and Glenwood Addition No. 2, additions to the City of Lawrence, Douglas County, Kansas (along Eisenhower Drive on the Northwest side of City park property generally located at Wakarusa Drive and Overland Drive).
b) Ordinance No. 8849, providing for the dedication of public right-of-way on the south side of Lot 3A, Lot Split of Lot 2 and Lot 3, University Corporate and Research Park Subdivision No. 1, an addition to the City of Lawrence, Douglas County, Kansas (along Bob Billings Parkway adjacent to the Investigation and Training Center).
c) Ordinance No. 8850, providing for the dedication of public right-of-way on the south side of Tract A of the amended plat of Quail Run No. 2, an addition to the City of Lawrence, Douglas County, Kansas (along Bob Billings Parkway adjacent to the McGrew Nature Trail).
7. Adopt Resolution No. 7018, City support of Poehler Phase II’s development of affordable housing in the City of Lawrence. Staff Memo & Attachments
8. Approve a Special Event, SE-13-00041, for antique auto show parking May 3-5, 2013, to be located on the western portion of the Farmland property, adjacent to the Douglas County Fairgrounds. Submitted by Ralph Reschke, for the Antique Automobile Club of America. Staff Report
9. Approve vacation of existing utility, drainage, and pedestrian easements and dedication of new utility, drainage and pedestrian easements to accommodate the reduced number of lots and larger lot sizes included in the Minor Subdivision, MS-13-00026, for Landon Court Addition, located at 200-266 Landon Court. Staff Memo Staff Report Site Plan Vacated Easements Final Plat
10. Approve Comprehensive Plan Amendment, CPA-5-5-11, to Chapter 6 of Horizon 2020 to add policies for the Auto-Related Commercial Centers designation. Adopt on first reading, Joint City Ordinance No. 8841/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-5-5-11) to Chapter 6 of Horizon 2020 to add policies for the Auto-Related Commercial Centers designation. (PC Item 4; approved 9-0 on 1/28/13) Staff Report Truck Stop Staff Memo Correspondence PC Minutes
11. Approve temporary use of right-of-way permit for the Lawrence Art Guild to close Massachusetts Street from North Park Street to South Park Street on Sunday, May 5 from 6:00 a.m. – 7:30 p.m. for the 2013 Art in the Park Art Fair. Staff Memo
12. Approve the following related Kansas Relays events to be held in downtown Lawrence on 4/17/13 and 4/18/13: Staff Memo & Attachments
a) Approve a Temporary Use of Public Right-of-Way Permit for the closure of the 100 block of E 8th St and the intersection of 8th St and New Hampshire St from 6:00 a.m., 4/17/13 to 6:00 a.m. 4/18/13, and the closure of the 100 block of W 8th St from 11:00 a.m. to midnight on 04/18/13.
b) Adopt on first reading, Ordinance No. 8845, authorizing the possession and consumption of alcoholic liquor on the 100 block of E 8th St and the intersection of 8th St and New Hampshire St from 4:00 p.m. – 10:00 p.m. on 04/17/13, and on the 100 block of W 8th St from 4:00 p.m. – 10:00 p.m. on 04/18/13.
13. Authorize the Mayor to sign Subordination Agreements for Arthur and Shirley Tarpy, 625 Lake Street; James Martinez, 2471 Brookside Drive; and Ruth Townsend, 1061 Home Circle. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of a right-of-way on Redbud Lane, south of 26th Street in Southridge Addition No. 3, as requested by property owner Bluejay Apartments, Inc. Staff Memo & Attachments
ACTION: Conduct public hearing and approve the Order of Vacation of right-of-way on Redbud Lane, south of 26th Street in Southridge Addition, if appropriate.
2. Consider the following items related to Water and Wastewater master plan: 02/12/13 Study Session Materials
a) Receive update on 2010 Census challenge and impact to water and wastewater master plan. Census Staff Memo & Attachments Wastewater Capacity Staff Memo
b) Consider adopting the 2012 Water and Wastewater Master Plans. Staff Memo & Attachments
c) Consider adopting the 2013–2017 Capital Improvement Program (CIP) for Scenario 5 – Taste, Odor, & Microtoxins.
d) Consider adopting on first reading, Ordinance No. 8846, adopting the 2013 Water and Wastewater Rates.
e) Consider adopting on first reading, Ordinance No. 8847, adopting the 2013–2017 Water and Wastewater System Development Charges (SDCs).
f) Consider authorizing the City Manager to execute Supplemental Agreement No.1 to the existing Engineering Services Agreement with Burns & McDonnell for Project UT0701DS – Kaw WTP Water Transmission Main Redefining the Project Scope and reducing the contract amount by $343,996 to $787,658. Staff Memo & Attachments
g) Consider authorizing the City Manager to execute an Engineering Services Agreement with Burns & McDonnell in the amount of $137,128 for Project UT1209 – Taste and Odor, and Algal Toxin Water Treatment Process Evaluation. Staff Memo
h) Consider authorizing staff to negotiate a Supplemental Agreement to the existing Engineering Services Contract with Black & Veatch for Engineering Services for Project UT1102KA Kaw WTP Raw Water Intake Replacement. Staff Memo & Attachments
i) Consider setting a bid date of April 9, 2013 for Bid No. B1314; UT1212-2013 Sanitary Sewer Cured-In-Place-Pipe Rehabilitation Project. Staff Memo
j) Consider authorizing staff to advertise Request for Proposals R1308 for Engineering Services for Project UT1304 Wakarusa Wastewater Treatment Plant, and Request for Proposals R1309 for Engineering Services for Project UT1306 Wakarusa Conveyance Corridor Facilities, and consider authorizing staff to negotiate with the Kansas Biological Survey for a Biota Study on the Wakarusa River. Staff Memo
k) Consider authorizing staff to advertise Request for Proposals R1307 for Engineering Services for Project UT1305 – Rapid Inflow and Infiltration Reduction. Staff Memo
l) Consider awarding the construction contract for Bid No. B1305 to the low bidder, Garney Construction, in the amount of $1,967,967 and consider authorizing the City Manager to execute the construction contract; consider authorizing the City Manager to execute Supplemental Agreement No. 2 with Wilson and Company in the amount of $33,800 for construction phase engineering services for project UT1206DS O’Connell Road Waterline. Bid Memo & Attachments
m) Consider authorizing staff to distribute Request for Proposals for Oread Tank and Pump Station replacement project. Staff Memo & Attachments
ACTION: Approve water and wastewater items, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Rental Registration Stakeholder meeting, Wednesday, March 13, 3:00 p.m. Location: City Commission Room. Stakeholder List
· City Commission meeting scheduled for Tuesday, March 19 is canceled due to Spring Break.
· Commissioners are invited to attend a retirement reception for Captain Allen Johnson of the Lawrence Douglas County Fire Medical Department, Tuesday, March 19, 2:30 – 4:00 p.m. Location: Fire Administration, 1911 Stewart Avenue. Invitation
· Commissioners are invited to attend a retirement reception for Margene Swarts, Wednesday, March 20, 4:00 – 6:00 p.m. Location: Lawrence Arts Center. Invitation
· Joint Economic Development Council meeting, Friday, April 12, 7:30 a.m. Location: City Commission Room, First Floor, City Hall.
· City Commission meeting scheduled for Tuesday, April 30 is canceled due to it being the fifth Tuesday.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/12. Eligibility requirements exist for this board.
Cultural District Task Force:
This is a newly formed task force charged with identifying three models that combine private, public, and grant funds to support improvements to the district and start a broader community wide cultural arts plan. The task force will be appointed by the City Commission with membership recommendations from the Lawrence Cultural Arts Commission, East Lawrence Neighborhood Association, Lawrence Arts Center, and Downtown Lawrence, Inc.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One position will become vacant on 03/01/13. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/13.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
Two positions expire 05/31/13, with one being eligible for reappointment to an additional term and one position becoming vacant.
One vacancy for a position that expires 04/30/14.