CITY
COMMISSION
MEETING AGENDA
March 15, 2005 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 03/10/05)
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Updates:
Added on 03/15/05 at 3:00 p.m. to Consent Agenda Item No. 5(a), a memo regarding no bids received for miscellaneous stormwater improvements. Memo
Added on 03/14/05 at 1:30 p.m. to Regular Agenda Item No. 4 – Chapter 11 of the IRC:
- Letter on RESCHECK from Durflinger Homes
- RESCHECK Compliance Overview
- IRC Chapter 11 Cost Analysis
- Elliott Compliance Certificates
- Boulder Finished Basement Compliance Certificates
- Boulder Unfinished Basement Compliance Certificates
A. RECOGNITION/PROCLAMATION/PRESENTATION:
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/01/05.
2. Receive minutes from various boards and commissions:
Sign Code Board of Appeals meeting of 02/03/05
Board of Zoning Appeals meeting of 02/03/05
Public Transit Advisory Committee meeting of 02/10/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve appointments as recommended by the Mayor. Appointment Memo
5. Bid and purchase items:
a) Approve bid for miscellaneous stormwater improvements. Bids will be received at 2:00 p.m. on March 15, 2005 and a staff recommendation will be provided prior to the meeting. Staff Memo Memo - added 03/15/05
b) Approve bid for mowing contract for various locations from Master Lawns in the amount of $16,230. Bid Tab
c) Authorize the City Manager to amend the existing engineering contract with BG Consultants, Inc., for Project No. CS04-04, 02, 6th Street and Indiana Street sanitary sewer improvements, in the amount of $32,127 for the preparation of construction plans and easement documents required for the alternate Mississippi Street alignment; and for construction observation services during the construction of the proposed sewer line. Staff Memo
d) Authorize the City Manager to enter into a contract with Delich, Roth & Goodwillie, P.A. for design, bid, and construction phase services for the 24th Street/Crossgate and Wakarusa Street/Harvard Road relief sewers in the amount of $138,827. Staff Memo Map - 24th/Crossgate Map - Wakarusa/Harvard
e) Award the painting of the water storage tank at 19th Street and Kasold Avenue to TMI Coatings for $321,000. Staff Memo
f) Authorize Mayor to sign a Supplemental Agreement for $40,130, with Landplan Engineering for additional engineering services for the construction of Monterey Way, Stetson Drive to Peterson Road, Project 3-CP1-102(BD). Staff Memo
g) Award Project No. 3-TC1-104(C), Harvard Road, Monterey Way to Wakarusa Drive, traffic calming improvements, to Pavers, Inc., in the amount of $396,552. Adopt Resolution No. 6582, authorizing the issuance of general obligation bonds for an additional $100,000 bringing the total debt issuance for the project to $460,000. Staff Memo Resolution 6582
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7866, authorizing the condemnation of certain property interests for the improvement of Monterey Way (Brunfeldt tract).
b) Ordinance No. 7868, amending sections 9-802 and 9-807 of Ordinance No. 7782, concerning smoking in public places, pursuant to Commission direction concerning the definition of “enclosed places” and establishing an exemption for certain qualifying employee break rooms.
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7863, amending the City’s plumbing code concerning materials for drainage. Pursuant to recommendation of Plumbing Board and the direction of the City Commission on February 22, 2005.
8. Adopt the following resolution(s):
a) Resolution No. 6579, establishing April 12, 2005 as the public hearing date to consider the establishment of a special assessment benefit district for the improvement of a westbound left turn lane on 23rd Street at O’Connell Road. Resolution 6579 Map
b) Resolution No. 6583, a joint city/county resolution amending the residency requirements for the ECO2 commission.
9. Approve the following items related to outdoor dining at Jefferson’s Restaurant, 743 Massachusetts Street.
a) Sidewalk dining license. Staff Memo
b) Adopt on first reading, Ordinance No. 7867, allowing possession and consumption of alcoholic beverages on certain city property pursuant to a Jefferson’s Restaurant Sidewalk Dining License.
10. Approve the following temporary use permitted upon review(s), subject to conditions:
a) TUPR-02-01-05: A request for a Temporary Use Permitted upon Review for special events at Brandon Woods Retirement Community, 1501 Inverness Drive. The events will be held indoors in various common areas within the Brandon Woods complex. Submitted by Shannon Ruedinger, Executive Director. Staff Report Plan
b) TUPR-03-02-05: A Temporary Use Permitted upon Review request for a promotional display of boats for sale at First State Bank located at 3901 W. 6th Street. Submitted by David Hooper Jr., Manager, First State Bank & Trust, property owner of record. Staff Report Plan
11. Adopt findings of fact, approve rezoning requests, and authorize drafting of ordinances for placement on future agenda:
a) Z-01-13-05: A request to rezone a tract of land approximately one acre from A-1 (Suburban Residential) District to RS-1 (Single-Family Residential) District. The property is generally described as being located at 810 N. Minnesota (E 1338 Road). Submitted by Landplan Engineering, P.A., for Wanda Shoemaker, property owner of record. (Item 9; approved 9-0.) Staff Report Planning Map PC Minutes
12. Approve request from Friends of the Lawrence Public Library to place signs regarding the annual used book sale in various rights-of-way between 6th and 9th Streets and between Massachusetts and Tennessee Streets from Friday, April 1 to Saturday, April 9, 2005. Friends of Library Request
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Receive draft Request for Qualifications (RFQ) for Prime Consultant Services for Lawrence Public Library Expansion Project. Request for Qualifications
ACTION: Authorize distribution of RFQ, if appropriate.
2. Mayor Rundle and Commissioner Highberger requested consideration of City participation in the Community Housing Assessment Team (CHAT) process, sponsored by Aquila Networks. CHAT Information
ACTION: Approve City participation, if appropriate
3. Receive memo from the Recycling and Resource Conservation Advisory Board (RRCAB) on recommended energy conservation strategies. RRCAB Memo
ACTION: Direct staff as appropriate.
4. Receive memo from the Uniform Building Code Board of Appeals (UBCBOA) requesting direction in regards to Chapter 11 of the International Residential Code.
The items listed below were added on 03/14/05:
· Letter on RESCHECK from Durflinger Homes
· RESCHECK Compliance Overview
· IRC Chapter 11 Cost Analysis
· Elliott Compliance Certificates
· Boulder Finished Basement Compliance Certificates
· Boulder Unfinished Basement Compliance Certificates
ACTION: Direct staff as appropriate.
5. Receive information concerning the planning commission’s consideration of A-01-01-05: an annexation request for approximately 54 acres, located northwest of Clinton Parkway and K-10 Highway (north of Judy’s Junction). Submitted by Bob Voth for Windover Community at Lawrence, LLC, property owners of record. (To CC for consideration of PC discussion; voted 6-3) Staff Report Planning Map PC Minutes Correspondence Miscellaneous Miscellaneous Maps Housing Price Graphic Additional Applicant Information Map - Proposed Waterline
ACTION: Provide direction to Planning Commission as appropriate.
6. Receive Planning Commission reconsideration of:
a) Z-10-50-04: A request to rezone a tract of land approximately 3.6348 acres from A-1 (Suburban Home) District to RS-2 (Single-Family Residential) District. The property is generally described as being southeast of Lake Estates Subdivision, between E 920 Road and Lake Alvamar. Submitted by Peridian Group, Inc., for Lake Estates at Alvamar, LLC, applicant. Chris Earl, Mark A. & Marsha G. Buhler, Yankee Tank Investors, and Alvamar, Inc., property owners of record. (Misc. Item No. 3; Planning Commission confirmed their previous action to recommend approval, 9-0.) Staff Report PC Minutes Correspondence Miscellaneous Information Planning Maps
b) Z-10-51A-04: A request to rezone a tract of land approximately 5.0277 acres from A-1 (Suburban Home Residential) District to RS-1 (Single-Family Residence) District based on the Lesser Change Table. [Original request was for RMD (Multi-Family Residential) District.] The property is generally described as being southeast of Lake Estates Subdivision, between E 920 Road and Lake Alvamar. Submitted by Peridian Group, Inc., for Lake Estates at Alvamar, LLC, applicant. Chris Earl, Mark A. & Marsha G. Buhler, Yankee Tank Investors, and Alvamar, Inc., property owners of record. (Misc. Item No. 3; Planning Commission confirmed their previous action to recommend approval, 9-0.) Staff Report Planning Map PC Minutes Correspondence Miscellaneous Information
ACTION: Provide direction as appropriate.
7. Consider adopting findings of fact, approving rezoning requests, and authorizing drafting of ordinances for placement on future agenda:
a) Z-10-51B-04: A request to rezone a tract of land approximately 5.21 acres from A-1 (Suburban Home) District to RS-2 (Single-Family Residential) District based on the lesser change table. [Original request was for RMD (Multi-Family Residential) District.] The property is generally described as being located southeast of Lake Estates Subdivision and east of E 920 Road. Submitted by Peridian Group for Chris Earl, Mark A. & Marsha G. Buhler, Yankee Tank Investors, and Alvamar, Inc., property owners of record. (Item 8; approved 9-0.)
Staff Report Planning Map PC Minutes Correspondence
ACTION: Adopt findings of fact, approve rezoning requests, and authorize drafting of ordinances for placement on future agenda, if appropriate.
8. Consider a motion to recess into executive session to discuss non-elected personnel matters for 10 minutes. The justification for the executive session is to keep personnel matters confidential at this time. The regular meeting will resume in the City Commission meeting room.
ACTION: Approve motion, if appropriate
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting Schedule
1. REMINDER – The March 22, 2005 City Commission meeting has been cancelled due to spring break.
2. REMINDER – There is a City Commission study session scheduled for Wednesday, March 30 at 9:00 a.m. in the City Commission Room, First Floor, City Hall. Topic: 2006 Budget.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Electrical Examiners:
Three positions (Oliver – electrical contractor, Higgins – at-large, and Howard – journeyman electrician) expire 03/31/05. All three individuals are eligible to be reappointed to additional terms; however Higgins and Howard do not wish to be reappointed to additional terms. (Membership designations are required for this board – 2 journeyman electrician; 2 electrical contractors; 1 fire dept rep; and 2 at-large members).
Mechanical Code Board of Appeals:
Two positions (Estrada – at-large and Patchen) will expire 03/31/05. Mr. Estrada is eligible to be reappointed to an additional term. Mr. Patchen has served two consecutive terms and is not eligible to be reappointed to an additional term (membership designations are required for this board – 4 members qualified by training and experience and 1 at-large member).
Parks and Recreation Advisory Board:
One vacancy that expired 12/31/04.
Special Alcohol Fund Advisory Board:
One vacancy for the un-expired position held by Charles Briscoe which expires 04/30/06.