CITY
COMMISSION
MEETING AGENDA
December 20, 2005 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 12/15/05)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 12/06/05.
2. Receive minutes from various boards and commissions:
Library Board meeting of 11/21/05
Public Health Board meeting of 11/28/05
Hughes-Carnegie Center meeting of 11/21/05
Parks & Recreation Advisory Board meeting of 11/08/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. License Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Award bid #0546 for one (1) heavy duty dump body for the Public Works department to the low bidder, American Equipment Company for $19,998. Bid Memo
b) Award bid #0545 for one (1) tandem axle truck for the Public Works department to the low bidder Topeka Freightliner, for $59,457.48. This truck will replace Unit 317, a 1996 Kodiak, with high maintenance costs that has exceeded its service life. Bid Memo
c) Award bid for janitorial services for the Investigations & Training Center to Smart Building Services of Lawrence for $18,750. Staff Memo
d) Authorize the purchase of property at 524 N. 7th Street for $138,000 as a stormwater mitigation project. Staff Memo & Attachments
e) Award purchase of four (4) mowers for the Parks & Recreation department from the John Deere State purchasing Contract for a total of $84,704. Staff Memo & Attachments
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7946, [Z-05-34-05] rezoning 1.35 acres from M-2 (General Industrial) District to RS-2 (Single-Family Residence) District. The property is generally described as being located on the south side of the 200 block of Perry Street. Requested by the North Lawrence Neighborhood Association and initiated by the Planning Commission at their July 25, 2005, meeting. Approved by City Commission at their November 15, 2005, meeting.
b) Ordinance No. 7950, amending the 2005 Stormwater utility budget.
c) Ordinance No. 7936 establishing the Lawrence Citizen Advisory Board regarding racial profiling.
8. Approve, subject to conditions, SP-11-83-05: 1910 Haskell Avenue, a site plan for a patio addition at Crosstown Tavern. Submitted by Paul Werner Architects for John Cheney, property owner of record. Staff Report Site Plan Correspondence
9. Approve, subject to conditions and request for an extension for UPR-09-03-04, Village Meadows Retirement Community, 17.8 acres on west side of Congressional Drive from W. 6th Street to Overland Drive. Request is for a one-year extension to a Use Permit upon Review, approved by the City Commission on January 11, 2005, subject to 9 conditions. Extension Request is submitted by Paul Werner Architects for Village Meadows LLC, property owner of record. Staff Memo PC Report Site Plan Correspondence
10. Approve Workers Compensation Excess Insurance coverage for 2006 with Midwest Employers Casualty Company (MECC) with an annual premium of $36,796. Staff Memo
D. REGULAR AGENDA ITEMS:
1. Receive request from Bonnie Lowe concerning possible joint funding of public recreation facilities. PLAY Position Paper
ACTION: Direct staff, as appropriate.
2. Receive report on City employee survey final results. Staff Memo & Attachments
ACTION: Receive report.
3. Conduct a public hearing on the unsafe structure at 429 Indiana Street and consider ordering the structure to be repaired or removed within 30 days. Staff Memo Inspection Report Chronological Order Photos Correspondence
ACTION: Conduct public hearing and order structure at 429 Indiana Street to be repaired or removed within 30 days.
4. Receive staff memorandum concerning the HOP moratorium extension issue.
ACTION: Direct staff as appropriate.
5. Receive status report on possible improvements to the 19th and Louisiana intersection. Staff Memo & Attachments
ACTION: Receive report.
6. Receive the draft 2006 legislative policy statement.
ACTION: Direct staff, as appropriate.
E. PUBLIC COMMENT:
D. REGULAR AGENDA ITEMS (cont’d):
7. Consider motion to recess into executive session to discuss personnel matters of non-elected personnel for 15 minutes. The justification for the executive session is to keep personnel matters confidential at this time. The regular session will resume in the City Commission meeting room.
ACTION: Approve motion if appropriate.
F. COMMISSION ITEMS:
G. CALENDAR: 2005 Meeting List 2006 Meeting List
1. Establish a date for a joint city/county study session to review Economic Development Board report on open space and industrial parks. Tentatively, the dates are either January 23 or February 8.
2. REMINDERS:
§ The annual City Employee Holiday Luncheon is scheduled for Wednesday, December 21 from 11:30 – 1:00 at the Community Building.
§ The time for the December 27 City Commission meeting has changed to 9:00 a.m. This meeting is intended for consent items only.
§ The Legislative Priorities Breakfast is scheduled for Wednesday, January 4 at 7:15 a.m. at the Dole Institute.
§ There is a study session scheduled for Wednesday, January 4 at 9:00 a.m. with the Lawrence Public Library Board. Location: Lawrence Public Library, 707 Vermont Street.
§ The City Commission is invited to attend the Mid-Month Planning Commission Meeting to discuss the North Lawrence Drainage Study with HNTB on January 11 at 7:30 a.m. in the City Commission Room.
§ The annual City Commission goals setting retreat has been scheduled for January 13 (3:00 – 6:00 p.m.) – 14 (8:00 – 12:00 p.m). Location: Lawrence Public Library – Board Room.
§ There is a study session scheduled tentatively for Wednesday, January 18 at 9:00 a.m. Location: City Commission Room, First Floor, City Hall. Topic is Retail Space Database Development Strategies Report.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards & Commissions. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Electrical Examiners and Appeals:
One (1) vacancy for the un-expired position held by Patrick Shepard, which will expire 03/31/06. This position is required to be held by an electrical contractor.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.
Douglas County Advocacy Council for Aging:
There are five positions eligible for reappointment to additional terms that will expire 12/31/08.
Lawrence Alliance:
There is one current vacancy on this board.
Public Transit Advisory Committee:
There is one vacancy for the un-expired position held by Joanne Garrett, which expires 12/31/07. One position, held by Robert Tabor, will become vacant 12/31/05 as he has served two consecutive terms and is not eligible for reappointment. Two positions (Stahmer & Hukle) expire 12/31/05 and are eligible for reappointment.
Recycling & Resource Conservation Advisory Board:
There is one vacancy for the un-expired position held by Jeff Severin, which will expire 12/31/07. There is one position, held by Stephen Hughes, that will expire 12/31/05. Mr. Hughes has served two consecutive terms and is not eligible for an additional term.
Special Alcohol Fund Advisory Board:
One vacancy for the un-expired position held by Kirk Lambright which expires 04/30/06.