CITY
COMMISSION
MEETING AGENDA
May 18, 2004 – 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 05/13/04)
UPDATES:
Added at 2:15 on 05/14/04 to Consent Agenda Item No. 1 the May 11, 2004 City Commission Meeting minutes. 05-11-04 CC Minutes
A. RECOGNITION/PROCLAMATION/PRESENTATION:
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/04/04 and 05/11/04.
05-04-04
CC Minutes 05/11/04 Minutes Memo 05-11-04 CC Minutes
2. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 05/03/04; TSC Minutes
Public Library Board meeting of 04/19/04; Library Minutes
Sister Cities Advisory Board meeting of 04/14/04; SCAB Minutes
Special meeting of the Hospital Board of 04/24/04; LMH Minutes
County Health Board meeting of 03/15/04; CHB Minutes
3. Claims. Approve all claims.
4. Bid and purchase items:
a) Approve Authority to Award Contract Commitment of City Funds for the O’Connell Road improvements between 23rd Street and 31st Street.
b) Authorize contract with Insituform Technologies USA for an amount not to exceed $418,094 for the Utilities Department inflow and infiltration project. Staff Memo
c) Authorize the 2004 Sanitary Sewer Root Control Program contract for an additional year with Dukes Root Control in the amount of $60,087.06. Staff Memo
5. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7713, rezoning [Z-08-29-03A] 7.1054 acres plus adjacent right-of-way from A (Agricultural) District to O-1 (Office) District, property located on the south side of K-10 Highway and west of O'Connell Road. Approved by CC on October 14, 2003. Ordinance 7713
b) Ordinance No. 7771, [Z-01-01-04] 8.726 acres from RS-1 (Single-Family Residence) District to RS-2 (Single-Family Residence) District, property located east of Monterey Way and north of Stetson Drive. Approved by CC on March 16, 2004. Ordinance 7771
c) Ordinance No. 7773, [Z-12-52-03] 20.1309 acres from A (Agricultural) to PRD-2 (Planned Residential Development) District, property located on the south side of K-10 west of O’Connell Road. Approved by CC on April 13, 2004. Ordinance 7773
d) Ordinance No. 7791, establishing NO PARKING along the east side of Wisconsin Street between 5th Street and 6th Street. This ordinance relates to Consent Agenda Item No. 9. Ordinance 7791
6. Adopt the following resolution(s):
a) Adopt Resolution No. 6549, establishing public hearing date for the improvement of Lake Pointe Drive, and the intersection of Clinton Parkway and Lake Pointe Drive. Resolution 6549 Lake Pointe Map
7. Adopt findings of fact, approve rezoning and annexation requests, and authorize drafting of ordinances for placement on future agenda:
a) Z-03-13-04: A request to rezone approximately 2.73 acres from A (Agricultural) District to RM-1 (Multi-Family Residential) District. The property is generally described as being located south of Overland Drive and east of E 1000 (Queens) Road. Submitted by The Peridian Group, for C.F.M., L.L.C., property owner of record. (PC Item No. 15A; approved 9-0.) Staff Report Planning Map PC Minutes
b) Z-02-04-04: A request to rezone a tract of land containing 16 original lots approximately 1.01 acre from M-3 (Intensive Industrial) District to RO-2 (Residence-Office) District. The property is generally described as the following: Lot 231 - 512 Locust Street (Single-family Dwelling); Lot 233 - 514 Locust Street (Single-family Dwelling); Lots 235 & 237 (Vacant Parcel); Lots 239, 241 & 243 - 524 Locust Street (Single-family Dwelling); Lots 245, 247 & 249 (Vacant Parcel); Lots 251, 253 & 255 - 536 Locust Street (Single-family Dwelling); and Lots 257, 259 & 261 - 546 Locust Street (Single-family Dwelling). The Planning Commission initiated this rezoning at their January meeting (PC Item No. 11; approved 9-0).
Staff Report Planning Map PC Minutes Correspondence
8. Approve the following Use Permitted upon Review:
a) UPR-03-01-04: Use Permitted upon Review request for a daycare center. The property is located at the Art Executive Office Park at 3340 Peterson Road (NW Corner of Peterson Road and Sterling Drive). Submitted by Greg A. Cromer, applicant. Cheer Pole, Ltd, c/o Art Executive Office Park, LLC, is the property owner of record (PC Item No. 8; approved 9-0.).
Staff Report Planning Map PC Minutes Correspondence
9. Approve unanimous recommendation from the Traffic Safety Commission (TSC) to establish NO PARKING along the east side of Wisconsin Street between 5th Street and 6th Street. This item relates to Consent Agenda Item No. 5-d. TSC Minutes Correspondence and Map
10. Approve the 2004 Lawrence Arts Commission’s Community Arts Grant recommendations.
11. Authorize the write-off of certain water, sewer, sanitation and miscellaneous receivables deemed uncollectible by the Finance Department. The period covered is January 1, 2002 through December 31, 2002. The total requested write-off is $189,083.87 for 1,130 utility billing customers and $14,364.83 for 50 miscellaneous receivable accounts.
12. Authorize the Mayor to sign a Release of Mortgage for Charles and Jozina Roberman, 2134 Massachusetts Street. Staff Memo
13. Authorize the mayor to approve the request to sell 130 Providence to Tenants to Homeowners, Inc. for future affordable housing. Staff Memo
D. REGULAR AGENDA ITEMS:
1. Receive draft conservation easement for Orchards golf course.
Staff Memo Baseline Documentation for Conservation Easement Conservation Easement - DRAFT
ACTION: Approve draft conservation easement and direct staff to proceed with closing, if appropriate.
2. Consider the request to establish no parking along the east side of Kentucky Street from 15th Street south 200 feet. The Traffic Safety Commission (TSC 5/3/04) approved the motion 6-2. (Item No. 2) TSC Minutes Correspondence and Map Ordinance 7790
ACTION: Approve the request to establish no parking along the east side of Kentucky Street south of 15th Street. Adopt on first reading, Ordinance No. 7790, if appropriate.
3. Receive draft 2005-2010 Capital Improvements Plan (CIP). The Planning Commission reviewed the CIP in phases at its March and April meetings.
a) Public proposals, Fire/Medical Department, Police Department, Parks & Recreation Department, and City Manager’s Office.
Staff Report PC Minutes Project Tables Maps
b) Public Works, Utilities Department, and City Manager’s Office.
Staff Report PC Minutes Project Tables Projects Started
Public Works Projects Utilities Water Projects Wastewater Projects
ACTION: Receive plan.
4. Consider motion to recess into executive session for discussions on matters related to employer-employee negotiations. The justification for the executive session is to keep confidential at this time possible terms and conditions of memorandum of agreements with employee organizations. The open meeting will resume in the Commission meeting room in 45 minutes.
ACTION: Approve motion, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. Consider canceling the June 1, 2004 City Commission meeting and reinstating the June 29, 2004 (fifth Tuesday) City Commission meeting.
2. REMINDER – Commissioners will be meeting with department heads to discuss major budget issues on Monday, May 17 from 2:00 – 4:00 p.m., on Tuesday, May 18 from 2:00 – 4:00 p.m., and Wednesday, may 19 from 9:00 – 10:30 a.m. in the City Manager’s Conference Room. Budget Calendar
3. REMINDER – There is a study session scheduled for Wednesday, May 19 at 10:30 a.m. in the City Commission Room. The topic includes: 2004 Operating Budget/Multi-Year CIP/Debt Review and to receive recommendations and provide direction on contractual agency allocations. Budget Calendar
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipe Fitters (eligibility requirements must be met):
One position held by Josef Rantner will expire 04/30/04. Mr. Rantner has served two consecutive terms and is not eligible to be appointed to an additional term. This position must be held by a Plumbing Contractor.
Downtown Parking Advisory Board:
One vacancy for the position held by Win Campbell, which expired 09/30/03.
Lawrence-Douglas County Metropolitan Planning Commission:
Two positions, held by David Burress and Myles Schachter will expire on 05/31/04. Both Mr. Burress and Mr. Schachter are eligible to serve additional terms.
Mental Health Board
One position held by Marilyn Bittenbender will expire on 04/30/04. Ms. Bittenbender is not eligible to serve an additional term.
Neighborhood Resources Advisory Committee (eligibility requirements must be met):
One vacancy for the position held by Gunter De Vries, which expired on 12/31/03. Mr. De Vries has served two consecutive terms and is not eligible for appointment to an additional term. This position must be held by a North Lawrence representative.
Recycling Resource Conservation Advisory Board:
One vacancy for the un-expired position held by Jeff Abbott which expires 12/31/04.
Sister Cities Advisory Board:
One vacancy for the un-expired position held by Jodi Simek which expires 12/31/06.
Traffic Safety Commission:
One position held by Steve Blackwell will expire on 04/30/04. Mr. Blackwell is eligible to serve an additional term.