CITY
COMMISSION
MEETING AGENDA
May 3, 2005 6:35 p.m.
(Posted on webpage at 4:55 p.m. on 04/28/05)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of May 1 – 7 as “DRINKING WATER WEEK.”
2. Proclaim the week of May 1 – 8 as “COVER THE UNINSURED WEEK.”
3. Proclaim Saturday, May 7 as “SERTOMA BAR-B-Q COOK-OFF DAY.”
4. Proclaim the month of May as “BICYCLE SAFETY MONTH” and the week of May 15 – 21 as “BIKE TO WORK WEEK.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/19/05.
2. Receive minutes from various boards and commissions:
Historic Resources Action Summary meeting of 03/17/05
Sesquicentennial Committee meetings of 04/06/05 and 12/08/04
Lawrence Memorial Hospital Board meeting of 03/16/05
Public Incentive Review Committee meeting of 04/21/05
Aviation Advisory Board meetings of 02/24/05 and 03/31/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. License Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Set bid date of May 17, 2005 for Project No. 16-SR3-305(C), 2005 Chip & Seal/ Crack Seal Program.
b) Set bid date of May 24, 2005 for the improvement of a partial parallel taxiway to runway 1-19 at Lawrence Municipal Airport. Staff Memo
c) Award bid #0518 for a riding litter vacuum (and optional equipment) for the Parks and Recreation department to Tennant for $28,502.33.
d) Award bid #0517 for a three year lease/purchase agreement from Deems Farm Equipment for an 11 ft. - high capacity mower (and extended warranty) for the Parks and Recreation department for $36,114.04.
e) Award bid #0511 for one (1) wheel loader for the Public Works department to Murphy Tractor and Equipment for $122,390. Bid Memo
f) Award Project No. 01-SR1-105(S), KLINK, 6th Street, Arkansas Street to Massachusetts Street, milling, overlay, and pavement marking, to LRM Industries, for $433,478.35. This item relates to Consent Agenda Item No. 8 – b. Staff Memo
g) Authorize the City Manager to enter into a contract with Professional Engineering Consultants, P.A. for study phase services for the Clinton Parkway & Kasold (Utilities Department Project Number CS05-01); the 22nd & Quail Creek (Utilities Department Project Number CS25-03) and the Alvamar Area (Utilities Department Project Number CS05-02) sanitary sewer improvement projects for $40,648. Staff Memo Map of Area WWTP CIP
h) Authorize the City Manager to execute agreement for the 2005 Sanitary Sewer Manhole Rehabilitation Project with Dobson-Davis Company for $240,411.20. Staff Memo
7. Declare an emergency and adopt on first and second reading, Ordinance No. 7878, authorizing the sale, consumption, and possession of alcoholic beverages at Eagle Bend Golf Course, May 6 through May 8 for the LPGA Futures Golf Tour. Staff Memo Ordinance No. 7878
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7877, authorizing the sale, consumption, and possession of alcoholic beverages at Broken Arrow Park on Friday, May 6 and Saturday, May 7 for the Sertoma Club BBQ Cook-off Fundraiser. Ordinance No. 7877 Staff Memo
9. Approve the following items related to outdoor dining at Teller’s Restaurant, 746 Massachusetts Street: Staff Memo Flower Vendor Correspondence
a) Sidewalk dining license, and
b) Adopt on first reading, Ordinance No. 7876, allowing possession and consumption of alcoholic beverages on certain city property pursuant to a Teller’s Restaurant Sidewalk Dining License.
10. Adopt the following resolution(s):
a) Resolution No. 6584, establishing June 7, 2005 as the public hearing date to consider the establishment of a special assessment benefit district for the improvement of 33rd Street west of Iowa, including improvements at 33rd and Nieder Road. Staff Memo Benefit District Area Map Resolution No. 6584
b) Resolution No. 6592, authorizing the issuance of General Obligation Bonds in the amount of $400,000 for KLINK, Project No. 01-SR1-105(S), 6th Street, Arkansas to Massachusetts, Milling, Overlay, and Pavement Marking. This item relates to Consent Agenda Item No. 6-f.
11. Approve the following site plan(s), subject to conditions:
a) SP-03-25-05: A site plan for removal and replacement of 2,197 S.F. Taco Bell Restaurant located at 1220 W. 6th Street with a new 3,166 S.F. Taco Bell Restaurant. Submitted by Landplan Engineering for Rubal Land Co. L.L.C. (Camolaur, Inc.) property owner of record. Staff Report Site Plan
12. Receive the 2004 Tax Abatement Annual Report. Report PIRC minutes 04/21/05
13. Approve as a sign of community interest, a sign to be placed in the right-of-way on the northeast corner of 6th Street and Wakarusa Drive on May 14, 2005 promoting Lawrence Helmet Fair. Staff Memo
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Consider mid-year funding request from ECO2 for funding between May 2005 and March 2006. City share of request will be $12,500. An additional 2006 budget request is anticipated to be considered during the 2006 budget process. Proposed Budget Mid-Year Funding Request Policy
ACTION: Direct staff, as appropriate.
2. Consider mid year funding request of $5,000 from Juneteenth Committee for the 2005 Lawrence Juneteenth Celebration. In addition to the $5,000, the committee is seeking in-kind support services for the family festival from Police, Fire/Medical, and Parks/Rec departments. Funding Request Information Mid-Year Funding Request Policy
ACTION: Approve funding and in-kind support services request, if appropriate.
3. Receive proposed Five Year construction plan for KDOT supported street improvements.
Staff Memo Miscellaneous Attachments
ACTION: Approve the addition of reconstruction of Kasold Drive from 6th Street to Bob Billings Parkway (formerly 15th Street) to the KDOT’s 5-Year Plan for State FY 2010. Authorize Mayor to sign Request for Construction Project.
4. Receive staff report concerning telecommunications franchise agreements. Staff Memo and Agreements
ACTION: Direct staff to proceed with drafting of revised agreements, if appropriate.
5. Consider a motion to recess into executive session for consultation with attorneys for the City on matters which would be deemed privileged in the attorney-client relationship for 30 minutes. The justification for the executive session is to keep attorney-client confidentiality. The open meeting of the Commission will resume in the City Commission meeting room.
ACTION: Approve motion, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting Schedule
1. REMINDER – The Community Housing Assessment Team (CHAT) meetings are scheduled for May 9 – 11, 2005. Details can be found in the meeting schedule.
2. REMINDER – There is a City Commission Study Session scheduled for Wednesday, May 18 from 8:00 a.m. to 12:00 p.m. and will be held in the City Commission Room, First Floor of City Hall. Topics include annexation discussion with the county and the 2006 budget.
3. City Offices are closed on Monday, May 30, 2005 in observance of Memorial Day.
4. The May 31, 2005 City Commission meeting has been cancelled due to it being the “fifth” Tuesday of the month.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Three positions (Downing, Bryant, and Stogsdill) are due to expire 05/31/05. All are eligible for reappointment to additional terms.
Board of Plumbers and Pipe Fitters:
One position (Carpenter) is due to expire 04/30/05. Mr. Carpenter is eligible for reappointment to an additional term.
Douglas County Community Corrections Advisory Board:
One position (Suderman) expires 05/31/05. Mr. Suderman is eligible for reappointment to an additional term.
There are six vacancies on this board. Barbara Bonnekessen wishes to be reappointed to an additional term.
Lawrence-Douglas County Metropolitan Planning Commission:
One position (Angino) expires 05/31/05. Mr. Angino is eligible to serve an additional term.
One position (Treanor) expires in May, 2005. Mr. Treanor is eligible for reappointment to an additional term.
One position (Leibold) is due to expire 04/30/05. Mr. Leibold is eligible for reappointment to an additional term.
One position expires 05/31/05.
Special Alcohol Fund Advisory Board:
Three positions (Finkeldei, Khatib, and Bryant) are due to expire 04/30/05. All are eligible to be reappointed to additional terms.
Two positions (Hamby and Graves) are due to expire 04/30/05. Both are eligible to be reappointed to additional terms. One position (Jordan) will become vacant on 04/30/05.