CITY
COMMISSION
MEETING AGENDA
August 31, 2004 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 08/26/04)
UPDATES:
08/31/04 at 9:15 a.m. to add a letter of support from the Economic Development Board for the LRTC-Chamber incubator proposal, Regular Agenda Item No. 1.
08/27/04 at 3:45 p.m. to add documents to Regular Agenda Item No. 1, LRTC-Chamber incubator proposal. Proposal Slide Presentation
08/27/04 at 2:00 p.m. to add the City Commission Meeting minutes of 08/24/04 to Consent Agenda Item No. 1.
To add revised documents for the note and bond sales, Consent Agenda Item No. 8a.
To add the description of Ordinance No. 7818, Consent Agenda Item No. 7a.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of September 5 – 11 as “LAWRENCE LITERACY WEEK.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 08/24/04. Minutes Memo
2. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 08/02/04;
Human Relations Commission meeting of 05/19/04;
Sister Cities Advisory Board meeting of 08/11/04;
Convention and Visitors Bureau meeting of 07/27/04;
Hospital Board meeting of 07/21/04;
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Accept the proposal for mail services from Stampede Mailing Services, LLC of Lenexa, Kansas and authorize the City Manager to execute a cooperative agreement between the City of Lawrence, Douglas County Government, and Stampede Mailing Services, LLC for such mail services.
Staff Memo Mail Service Summary
b) Approve bid for the boiler replacement at the Carnegie Library from Huxtable L.T. Service, Inc. per GPW & Associates, LLC in the amount of $48,980. Bid Tab
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No.7821 establishing NO PARKING along the northerly side of Sunchase Drive (tsc 8.2.04_item no. 4).
Ordinance 7821 TSC Minutes Item 4 Correspondence
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance 7818, establishing charges for septic tanks and portable toilet waste, reflecting changes pursuant to City commission direction of August 10, 2004.
b) Ordinance No. 7804 rezoning [Z-05-17-04] a tract of land approximately 1.59 acres from C-4 (General Commercial) District to M-3 (Intensive Industrial) District. The property is generally described as being located at the corner of N. 2nd Street and Lyons Street. Initiated by the Planning Commission at their April 28, 2004, meeting.
c) Ordinance No. 7811, adopting the 2004 Standard Traffic Ordinance.
d) Ordinance No. 7819, amending the City Code provisions governing the prohibition on parking vehicles on city streets for greater than 48 hours.
8. Adopt the following Resolutions:
a) Resolution No. 6558, authorizing the sale of approximately $15,745,000 principal amount of general obligation temporary notes, Series 2004-II, approximately $10,670,000 principal amount of general obligation bonds, Series 2004-B and approximately $1,600,000 general obligation bonds, Series 2004-C (subject o alternative minimum tax) on September 14, 2004. Sale Resolution - Revised 08/27/04 Notice of Sale - Revised 08/27/04 DRAFT Preliminary Official Statement - Revised 08/27/04
b) Resolution No. 6559, approving the traffic calming policy as amended (tsc 8.2.04_item no. 6). TSC Minutes DRAFT Traffic Calming Policy
9. Approve the following site plan(s), subject to conditions:
a) SP-07-42-04: A site plan for North Iowa Addition, a conversion of the vacant Riverside Elementary School to a contractor’s office and a new warehouse building at 601 N. Iowa Street. Submitted by Peridian Group for First Management, Inc.; property owner of record.
b) SP-06-38-04: Douglas County Fairgrounds storage building addition, a site plan for the removal of two existing buildings and the construction of a 9,000 SF storage building and 1,500 SF office building to the existing County Fairgrounds facility located at 2120 Harper Street. Submitted by Landplan Engineering for Douglas County; property owners of record.
Staff Report Site Plan Masterplan
10. Approve non-conforming use: N-08-03-04: Find the proposed outdoor patio at Harbour Lights, 1031 Massachusetts Street, is necessary and incidental to the existing use of the building and the conditions set forth in Section 20-1303, Expansion of Non-Conforming Uses, and approve the outdoor patio. Submitted by J. Stephen Lane Architects for David Heinz, business owner. Emick Holdings, LC is the property owner of record.
11. Deny the following recommendations of the Traffic Safety Commission:
a) Deny request to extend the 20 mph reduced speed zone on New York Street adjacent to 10th Street. (tsc 8.2.04_item No. 2)
TSC Minutes Item 2 Correspondence
b) Deny request to establish NO PARKING along one side of Atherton Court. (tsc 8.2.04_ item no. 3) TSC Minutes Item 3 Correspondence
12. Approve the recommendations of the Traffic Safety Commission to construct speed humps along Carmel Drive and Wimbledon Drive between 18th Street and Inverness Drive at appropriate intervals. (tsc 8.2.04_item no. 5). Refer to staff for report on funding. TSC Minutes Item 5 Correspondence
13. Approve as a sign of community interest a 3 X 8 banner to be placed in the right-of-way at South Park until September 18, 2004 advertising Lawrence Sesquicentennial Festival activities. Request for Sign Banner
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Discussion of Lawrence Regional Technology Center – Chamber of Commerce incubator proposal. Cover Memo Proposal - added 08/27/04 Slide Presentation - added 08/27/04 Letter of Support - added 08/31/04
ACTION: Approve City participation in restrictive covenant, if appropriate.
2. Conduct public hearing on proposed vacation of access restrictions at the College Motel, 1703 W. 6th Street. Order of Vacation
ACTION: Conduct public hearing and approve order of vacation, if appropriate.
3. Conduct Public Hearing to consider the vacation of a utility easement on the north side of Lot 1, Sedlock Addition, also known as 1101 and 1099 Wagon Wheel Road.
ACTION: Conduct public hearing and approve Order of Vacation reserving recommended easements, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. Establish date for study session on street standards.
2. REMINDER – Joint quarterly City/County/USD 497 meeting scheduled for Wednesday, September 1, 2004 at 4:00 p.m. at USD 497 offices, 110 McDonald Drive.
3. REMINDER – Study Session scheduled for Wednesday, September 29 at 7:30 a.m. with KDOT regarding road issues in Lawrence and Douglas County.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Aviation Advisory Board (eligibility requirements must be met):
One vacancy for an un-expired position that expires 05/31/06. This position is designated for a representative from the University of Kansas.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for the un-expired position that expires 09/30/04. One position (Walt Hicks) will become vacant on 09/30/04.
Downtown Parking Advisory Board:
Two positions (Joe Flannery and Terry Sutcliffe) will become vacant on 09/30/04.
Hospital Board:
One position (Dave Corliss) will expire on 09/30/04. Mr. Corliss is eligible for reappointment to an additional term. One position (Vickie Randel) will expire on 09/30/04. Ms. Randel is not eligible to be reappointed.
Neighborhood Resources Advisory Committee:
Two positions (James Dunn and Terri Pippert) will expire on 09/30/04 and are not eligible for reappointment to additional terms. Two positions (Paula Gilchrist and Greg Moore) will expire on 09/30/04 and are eligible for reappointment to additional terms.
Sister Cities Advisory Board:
One vacancy for an un-expired position (Trish Bransky) that will expire 12/31/04.