CITY
COMMISSION
MEETING AGENDA
November 15, 2005 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 11/10/05)
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Updates:
10/15/05 at 2:30 p.m. – Added Salvation Army Kettle Kick-off Proclamation.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Presentation of City Employee Service Awards.
2. Proclaim November 14 – 18 to be “U.S. INTERNATIONAL EDUCATION WEEK.”
3. Proclaim Saturday, November 19 as “SALVATION ARMY CHRISTMAS KETTLE KICK-OFF DAY.” - added 11/15/05
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/01/05 and 11/08/05.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 10/06/05
Board of Electrical Examiners and Appeals meeting of 10/05/05
Building Code Board of Appeals meeting of 10/13/05
Aviation Advisory Board meeting of 08/31/05
Parks & Recreation Advisory Board meetings of 09/13/05 & 10/11/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Award bid #536 for three (3) rear load refuse trucks for the Public Works/Solid Waste division to Roy Conley & Co. for $306,414. Bid Memo
b) Award bid #535 for one (1) roll-off truck for the Public Works/Solid Waste division to Roy Conley & Co. for $87,343. Bid Memo
c) Approve purchase of two (2) one ton trucks for the Parks & Recreation/Facilities Maintenance division from Shawnee Mission Ford off the MACPP bid for $17,129 each for a total of $34,258. Purchase Memo
d) Approve purchase of one (1) ½ ton pickup for Parks & Recreation from Heritage Dodge off the MACPP bid for $15,753.20. Purchase Memo
e) Authorize purchase of property from Beckett Ministries International, Inc. in the amount of $10,000 for the reconstruction of the North Lawrence Pump Station No. 3, generally located at 720 Grant Street. Staff Memo & Pictures
f) Award Mechanical Systems Renovation Project, Phase Four, for the Investigation and Training Center (ITC) to Huxtable L.T. Service, Inc. for $15,490. Staff Memo
7. Adopt Resolution No. 6619, for issuance of General Obligations Bonds for Mechanical Systems Renovation Project, Phase Five, for City Hall. Award Mechanical Systems Renovation Project, Phase Five, for City Hall to Huxtable L.T. Service, Inc. for $199,680. Staff Memo
8. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7932, establishing new bus zones along the south side of 15th Street.
b) Ordinance No. 7944, establishing an ALL WAY STOP at Constant Avenue and Becker Drive.
9. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7942, an ordinance repealing Ordinance No. 7883, and extending the temporary moratorium for the issuance of building permits for certain properties until February 1, 2006.
10. Authorize City Manager to execute an agreement with TranSystems, Inc. in the amount of $231,822 for the engineering design of the reconstruction of the intersection at 2nd and Locust. Approve Resolution 6620 authorizing the issuance of bonds in the amount of $240,000 for this project. Staff Memo Resolution No. 6620
11. Authorize Mayor to execute KDOT Form 1303 (Certification of Real Property Acquisition Procedures) for the reconstruction of the bridge over the Kansas Turnpike on Kasold Drive; Approve Resolution No. 6621, verifying right-of-way clearance and utility arrangements. Staff Memo KDOT Form 1303 Resolution No. 6621
12. Approve selection of Lowenthal Singleton Webb and Wilson for City audit services. Staff Memo
13. Authorize the issuance of a Request for Proposal for the design and construction of 6th/Kentucky sanitary sewer lift station improvements. Staff Memo & RFP
14. Authorize the issuance of a Request for Qualifications for the Development Review Process Project. Staff Memo & RFQ
15. Receive request from Normandy Park Homeowners Association concerning private street maintenance; refer to staff for report. NPHA Request
16. Adopt findings of fact, approve rezoning requests, and authorize drafting of ordinances for placement on future agenda. Staff Report Planning Maps PC Minutes NLIA Correspondence Petition Correspondence
a) Z-05-34-05: A request to rezone a tract of land approximately 1.35 acres from M-2 to RS -2; located on the south side of the 200 block of Perry Street. Requested by the North Lawrence Neighborhood Association and initiated by the Planning Commission at their July 25, 2005, meeting. (PC Item No. 8; approved 8-0 on 10/26/05.)
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Receive draft Request for Proposals for reuse of Fire Station No. 4 (2819 Stonebarn Terrace) and Fire Station No. 5 (1839 Massachusetts Street).
ACTION: Approve dissemination of RFP’s, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. Consider time change for Tuesday, December 27, 2005 City Commission meeting to 9:00 a.m. (This meeting is planned for consent agenda items only).
2. Establish possible date for study session for Development Strategies to present retail database model to City Commission (Planning Commissioners will be invited to attend).
3. Establish dates for City Commission Goal Setting Retreat. (Facilitator has not been determined at this time).
4. Establish a date for a joint city/county study session to review Economic Development Board report on open space and industrial parks.
5. REMINDERS:
§ There is a public visioning session regarding the Library Expansion Project scheduled for Saturday, November 12 from 10:00 a.m. – 12:00 p.m. at the Lawrence Visitor’s Center.
§ There is a Regional Transportation Summit scheduled for Wednesday, November 16 at 9:00 a.m. in the City Commission Room, First Floor, City Hall.
§ The City of Lawrence is hosting a presentation titled "How to Lead during Bioattacks with the Public's Trust and Help: A manual for Mayors, Governors and Top Health Officials". The presentation delivers advice to leaders on helpful approaches to the complex situation of a bioattack. Location: Lawrence Memorial Hospital Auditorium, 325 Maine Street.
§ The City Commission meeting scheduled for November 22 has been cancelled. The City Commission meeting scheduled for November 29 has been reinstated.
§ There is a study session scheduled for Wednesday, November 30 at 9:00 a.m. in the City Commission Room. Topic: Quarterly update to CC goals.
§ There is a study session scheduled for Thursday, December 1 at 9:00 a.m. at USD 497 offices, 110 McDonald Drive. Topic: Quarterly Joint City/County/USD 497/HINU/KU meeting.
§ There is a study session schedule for Wednesday, December 14 at 9:00 a.m. with the Neighborhood Resources Advisory Committee. Location to be determined.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Electrical Examiners and Appeals:
One (1) vacancy for the un-expired position held by Patrick Shepard, which will expire 03/31/06. This position is required to be held by an electrical contractor.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.
Jayhawk Area Agency on Aging:
One vacancy on the Board of Directors that expired 09/30/05. One vacancy on the Advisory Council that expired 09/30/05.
Lawrence Alliance:
There is one current vacancy on this board.
Human Relations Commission:
One vacancy for the position held by Wendi Coleman that expired 09/30/05.
Special Alcohol Fund Advisory Board:
One vacancy for the un-expired position held by Kirk Lambright which expires 04/30/06.