CITY
COMMISSION
MEETING AGENDA
March 16, 2004 – 6:35 p.m.
Updated at 3:30 p.m. on 03/15/04 to add an appointment to the Task Force on Homeless Services. Appointments
Updated at 1:30 p.m. on 03/16/04:
Regular Agenda Item #2: SP-01-02-04 has been deferred until 03/30/04.
The following corrections to the 03/16/04 City Commission Agenda were made at 10:30 a.m. on 03/12/04:
Wording changed on Consent Item 6 e, as follows:
e) Approve increase in CAS’s contract for the Lime Residuals Project in the amount of $13,127.18. Bid Memo Correspondence
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Corrected bid tab on Consent Item 6 f. Removed original bid tab items to separate individual bids.
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Added bids to Consent Item 6, as follows:
g) Approve bid from Roy Conley for two (2) rear load refuse trucks with the MBE 4000 engines and extended warranties in the amount of $197,102.00 and the extended warranties for $1,928.00 totaling $199,030.00 (Public Works/Sanitation). PW Bid Tab 2
h) Approve bid from Roy Conley for one (1) rear load mini packer refuse truck in the amount of $67,741.00 (Public Works/Solid Waste Reduction). PW Bid Tab 3
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Removed Consent Item No. 7 c and d.
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Added Consent Item #16 as follows:
16. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7759, designating Congressional Drive, between West 6th Street (U.S. Hwy. 40) and Overland Drive, within the corporate limits of the city as a main trafficway pursuant to K.S.A. 12-685, et. seq. Ordinance 7759 Congressional Drive/Overland Drive Recommendations
b) Ordinance No. 7760, designating Overland Drive, between Wakarusa Drive and Queens Road, within the corporate limits of the city as a main trafficway pursuant to K.S.A. 12-685, et. seq. Ordinance 7760 Congressional Drive/Overland Drive Recommendations
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of March to be “March for Meals Month.” Proclamation
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/09/04; CC Minutes
2. Receive minutes from various boards and commissions:
Public Health Board meeting of 01/26/04; PHB Minutes
Smoking Task Force meeting of 02/04; STF Minutes
Traffic Safety Commission meeting of 03/01/04; TSC Minutes
3. Claims. Approve all claims.
4. Approve licenses as recommended by the Department of Administrative Services:
5. Approve appointments as recommended by the Mayor. Appointments
6. Bid and purchase items:
a) Authorize the City Manager to sign a lease-purchase agreement for five (5) pieces of golf course maintenance equipment for a total of $25,076.34 for four years. Additionally approve bid of a core harvester for $2,800, for a total expenditure in 2004 of $27,876.34 (Municipal Golf Course Fund). Golf Maintenance Equipment Bid Tab
b) Approve purchase from KCR International Trucks for one (1) single axle dump truck off the MACPP cooperative bid in the amount of $58,996.00 ($30,000 from Equipment Reserve/$28,996 from Special Recreation Fund). P&R Vehicle Bid Tab
c) Award bid for Comprehensive Rehabilitation project at 407 Elm St. to Old Home Depot, Inc. in the amount of $11,535. Comprehensive Rehabilitation Bid Tab
d) Authorize City Manager to issue a purchase order to Layne Western in the amount of $31,750 and authorize the City Manager to execute a contract for the work to replace the West Hills pump at the Kaw water treatment plant. Bid Memo Correspondence
e) Approve increase in CAS’s contract for the Lime Residuals Project in the amount of $13,127.18. Bid Memo Correspondence
f) Approve bid from American Equipment for one (1) front load refuse truck in the amount of $120,805.00 and the extended warranty for $1,109.00 totaling $121,914.00 (Public Works/Sanitation). PW Bid Tab
g) Approve bid from Roy Conley for two (2) rear load refuse trucks with the MBE 4000 engines and extended warranties in the amount of $197,102.00 and the extended warranties for $1,928.00 totaling $199,030.00 (Public Works/Sanitation). PW Bid Tab 2
h) Approve bid from Roy Conley for one (1) rear load mini packer refuse truck in the amount of $67,741.00 (Public Works/Solid Waste Reduction). PW Bid Tab 3
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7752, rezoning [Z-12-51-03] 8.83 acres from M-1 (Research Industrial) and PID-1(Planned Industrial Development) District to PRD-2 (Planned Residential Development) District, property located north of W. 15th Street and east of Research Park Drive. Approved by CC on February 17, 2004. Ordinance 7752
b) Ordinance 7747, levying maximum assessments on lots, pieces, and parcels of land in the City of Lawrence, Kansas to pay for the improvement of certain drainage and stormwater improvements, including the acquisition of certain property interests associated with the improvement on or near certain real property commonly known as orchards golf course, generally located north of west 15th Street, east of Lawrence Avenue, as authorized by Resolution No. 6523.
8. Accept dedication of easements on the following plat:
a) PF-11-21-03: Final Plat for Sedlock Addition, a replat of Lot 22 and vacated 11th Street in Western Hills Suburban Rancheros Subdivision. This proposed two-lot residential subdivision contains 1.09 acre and is located at 1101 Wagon Wheel Road. Submitted by The Peridian Group, Inc., for Charles M. and Leda C. Sedlock, property owners of record. (PC Item No. 2 on 12/17/03; approved 8-0.)
Staff Report Planning Memo Planning Map PC Minutes Plat Plan
9. Adopt findings of fact; approve rezoning and annexation requests; authorize drafting of ordinances for placement on future agenda:
a) Z-01-01-04: A request to rezone a tract of land approximately 8.761 acres from RS-1 (Single- Family Residential) District to RS-2 (Single-Family Residential) District. The property is generally described as being located east of Monterey Way and north of Stetson Drive. Submitted by Landplan Engineering, P.A., for William E. Fritzel, applicant and Sojac Land Company, L.D., property owner of record. (PC Item No. 9A; approved 10-0.) Staff Report Planning Maps PC Minutes
10. Approve Preliminary Development Plans subject to conditions and use restrictions:
a) PDP-12-11-03: A revised Preliminary Development Plan for Delaware Commons co-housing project, to be located east of Delaware Street, between E. 12th and E. 13th Streets. The applicant proposes to reduce the number of dwelling units and parking spaces within the project, which will provide 28 dwelling units on approximately three acres. The plan includes requests for waivers from the perimeter setbacks. Requested by Gastinger Walker Harden Architects, for Delaware Street, LLC, marci francisco and Alan Bowes, Tenants to Homeowners, Inc., property owners of record. (PC Item No. 11; approved 10-0.)
Staff Report Correspondence Planning Maps PC Minutes
b) PDP-01-01-04: A revised Preliminary Development Plan for Pine Ridge Plaza located at 3106 S. Iowa Street. The applicant proposes removing the restriction of use to permit alcohol sales. Requested by Peridian Group, Inc., for Pine Ridge Plaza, LLC, property owners of record. (PC Item No. 12; approved 10-0.)
Staff Report Correspondence Planning Map PC Minutes
11. Receive request for annexation of approximately 160 acres generally located south of Douglas County jail; refer to Planning Commission for recommendation.
12. Approve unanimous recommendations from the Traffic Safety Commission (TSC) to DENY the request to establish NO PARKING along the east side of Crestline Drive between Clinton Parkway and 24th Terrace (Item No. 2; 6-0-1). TSC Minutes Item 2
13. Approve unanimous recommendations from the Traffic Safety Commission (TSC) to DENY the request to establish a MULTI-WAY STOP at the intersection of 3rd Street and Locust Street (Item No. 3; 7-0). TSC Minutes Item 3
14. Authorize the Mayor to sign a Release of Mortgage for property located at 816 Connecticut. Staff Memo Mortgage Release
15. Approve recommendation of Lawrence Sesquicentennial Commission and Parks and Recreation Advisory Board for the naming of Sesquicentennial Point, which will be located near Clinton Lake. Sesquicentennial Letter
16. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7759, designating Congressional Drive, between West 6th Street (U.S. Hwy. 40) and Overland Drive, within the corporate limits of the city as a main trafficway pursuant to K.S.A. 12-685, et. seq. Ordinance 7759 Congressional Drive/Overland Drive Recommendations
b) Ordinance No. 7760, designating Overland Drive, between Wakarusa Drive and Queens Road, within the corporate limits of the city as a main trafficway pursuant to K.S.A. 12-685, et. seq.
Ordinance 7760 Congressional Drive/Overland Drive Recommendations
D. REGULAR AGENDA ITEMS:
1. Consider proposal to move parking from the east side of Avalon Road to the west side, between 9th Street and Cambridge Road, in order to facilitate sidewalk snow removal (Background information is contained in Item No. 4 of the Traffic Safety Minutes; 6-1).
TSC Minutes Item 4 Ordinance 7758
ACTION: Consider recommendation of Traffic Safety Commission and adopt on first reading, Ordinance No. 7758, moving parking from the east side of Avalon Road to the west side of 9th Street and Cambridge Road, if appropriate.
2. Consider approving, subject to conditions, SP-01-02-04: North Town Business Park, a site plan for a 57,500 square foot warehouse building located on the west side of N. 2nd Street north of Lyon Street. Submitted by Landplan Engineering for Allen Development, Inc. contract purchaser. Staff Report Site Plan ITEM DEFERRED UNTIL 03/30/04
ACTION: Approve SP-01-02-04, subject to conditions, if appropriate.
3. Consider adopting findings of fact, approving rezoning requests, and authorize drafting of ordinances for placement on future agenda:
a) Z-11-38-03: A request to rezone a tract of land approximately 12.3 acres from PCD-2 (Planned Commercial Development) District to M-1 (Research Industrial) District. The property is generally described as being located on the northwest corner of Legends and Research Park Drive (extended). Alvamar, Inc., is the property owner of record. Initiated by the City Commission at the November 4, 2003, meeting. PC Item No. 10; approved 7-3.
Staff Update Staff Report Correspondence Planning Maps PC Minutes
ACTION: Adopt findings of fact, approve rezoning request and authorize drafting of ordinances for placement on future agenda, if appropriate.
4. Receive Planning Commission recommendation for rezoning requests initiated by the City Commission on June 3, 2003.
a) Z-06-18-03: Consider rezoning of 19.199 acres and adjacent rights-of-way from PCD-2 with restrictions (Planned Commercial) District to PCD-2 with restrictions. The property is located at the northwest corner of W. 6th Street and Wakarusa Drive. 6Wak Land Investment, LLC, is the property owner of record. Initiated by the City Commission on June 3, 2003 (PC Item No. 13; failed to approve 5-5). A valid protest petition has been filed for this item. The failure to recommend is interpreted as a denial for purposes of requiring a super-majority vote to overrule the recommendation. Four affirmative votes are required to adopt Ordinance No. 7755.
Staff Report Correspondence Planning Map PC Minutes Protest Petition Ordinance 7755
b) Z-06-19-03: Consider rezoning of 18.938 acres and adjacent rights-of-way from A (Agricultural) District to PCD-2 with restrictions (Planned Commercial) District. The property is located at the northeast corner of W. 6th Street and Wakarusa Drive. Carolena Ltd and Henrysflower LLC are the property owners of record. Initiated by the City Commission on June 3, 2003. ( PC Item No. 14; denied 10-0.)
Staff Report Correspondence Zoning Map PC Minutes Ordinance 7756
c) Z-06-20-03: Consider rezoning of 25.214 acres and adjacent rights-of-way from A (Agricultural) District to PRD-2 with restrictions (Planned Residential) District. The property is located at the northwest corner of W. 6th Street and Folks Road. Carolena Ltd and Henrysflower LLC are the property owners of record. Initiated by the City Commission on June 3, 2003. (PC Item No. 15; denied 10-0.)
Staff Report Correspondence Planning Maps PC Minutes Ordinance 7757
ACTION: Adopt Ordinance No. 7755, 7756, and 7757 on first reading, if appropriate. Adopt Ordinance No. 7761 Ordinance 7761 which will either repeal the building permit moratorium effecting the properties in a, b & c or repeal the building permit moratorium on the effective date of the rezoning ordinances.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. Schedule study session to discuss southeast area development issues.
Wildgen Memo Utilities Memo Correspondence
2. REMINDER – The City Commission meeting scheduled for Tuesday, March 23 has been cancelled due to Spring Break.
3. REMINDER – STUDY SESSION with the smoking task force on Wednesday, March 31 at 9:00 a.m. in the City Commission Room.
4. REMINDER – STUDY SESSION on Fire Station No. 5 on Wednesday, April 7 at 8:30 a.m. in the City Commission Room.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for the un-expired position held by Scott Henderson, which expires 09/30/04.
Downtown Parking Advisory Board:
One vacancy for the position held by Win Campbell, which expired 09/30/03.
Historic Resources Commission (eligibility requirements must be met):
Three positions, held by Jeff Messick (architect), Paul Stuewe (historian), and Anne Marvin (at-large) will expire 03/01/04. Mr. Messick and Mr. Stuewe are not eligible to be reappointed. Ms. Marvin is eligible to be reappointed.
Housing Trust Fund:
One vacancy for the un-expired position held by Dan Sabatini, which expired 12/31/03.
Human Relations Commission:
One vacancy for the position held by Oscar Marino expired 09/30/03.
Neighborhood Resources Advisory Committee (eligibility requirements must be met):
One vacancy for the position held by Gunter De Vries (North Lawrence), which expired on 12/31/03.
Sister Cities Advisory Board:
One vacancy for the un-expired position held by Nancy Hope, which will expire 12/31/06.
Traffic Safety Commission:
One vacancy for the un-expired position held by Brian Edwards which expires 04/30/05.
Uniform Building Code of Appeals (eligibility requirements must be met):
One vacancy for the un-expired position held by Ken White which expires 11/30/04.