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CITY COMMISSION

MEETING AGENDA

May 11, 2004 – 5:15 p.m.

(Posted on webpage at 3:45 p.m. on 05/06/04)

UPDATES:

Updated at 12:00 p.m. on 05/07/04 with addition of staff memo to Consent Agenda Item No. 9b. Staff Memo

Updated at 12:00p.m. on 5/11/04 with Walk-On appointment to Task Force on Homeless Services.

Executive Session 5:15 p.m.

Convene open regular meeting. Consider motion to recess into executive session to discuss the possible acquisition of real estate. The justification for the executive session is to keep possible terms of real estate acquisition confidential at this time. The open meeting of the City Commission will resume at 6:35 p.m.

ACTION: Approve motion, if appropriate.

Open City Commission Meeting

6:35 p.m.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognize Terese A. Gorman, P.E., City Engineer, as recipient of the George Williams Award for Excellence in Public Works for 2004. GJW Award

2. Proclaim the week of May 9 – 15 as “POLICE WEEK” and May 15 as “PEACE OFFICERS’ MEMORIAL DAY.” Peace Officers Proclamation

3. Proclaim the week of May 16 – 22 as “NATIONAL PUBLIC WORKS WEEK.” PWW_Proclamation

4. Proclaim the month of May as “FOSTER CARE MONTH.” FCM Proclamation

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 04/27/04.

CC Minutes 05/04/04 Minutes Memo

2. Receive minutes from various boards and commissions:

Public Transit Advisory Committee meeting of 04/15/04; PTAC Minutes

Hospital Board meetings of 01/21/04, 02/18/04, and 03/17/04; LMH Minutes

3. Claims. Approve all claims.

4. Approve licenses as recommended by the Department of Administrative Services.

Licenses

5. Approve appointments as recommended by the Mayor. Appointments

6. Bid and purchase items:

a) Award Project No. 12-SR2-404(C), 2004 Overlay Program, Phase 1, to Asphalt Improvement Company in the amount of $496,403.05.

Bid Memo List of Streets

b) Set bid date of May 25, 2004 for Project No. 18-SR3-504(C), 2004 Overlay and Concrete Repair Program, Phase 2.

c) Approve purchase from Murphy Tractor & Equipment off the MARC cooperative bid for one (1) backhoe in the amount of $67,670 less trade of $13,000 for a total of $54,670 (Utilities/Collection System).

Backhoe Bid

7. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 7703, rezoning 6.195 acres from A (Agricultural) District to RS-1 (Single-Family Residential) District, property located at the extensions of Foxfire Drive and Burning Tree Drive south and west of the existing Foxfire Development. Approved by CC on September 16, 2003.

Ordinance 7703

b) Ordinance No. 7711, rezoning 23.9380 acres from A (Agricultural) District to RMD (Duplex Residential) District, property located on the south side of K-10 Highway and west of O'Connell Road. Approved by CC on October 14, 2003. Ordinance 7711

c) Ordinance No. 7712, rezoning 8.6220 acres from A (Agricultural) District to RS-2 (Single-Family Residential) District, property located on the south side of K-10 Highway and west of O'Connell Road. Approved by CC on October 14, 2003. Ordinance 7712

d) Ordinance No. 7732, Text Amendment (TA-09-03-03) adding water/wastewater review requirements and park service area standards to the Joint Subdivision Regulations. Approved by CC on December 9, 2003. Approved by BCC on April 26, 2004. Ordinance 7732

e) Ordinance 7764, rezoning 20.1626 acres from B-3 (Limited Business) District to RM-1 (Multiple-Family Residential) District, property located at the northeast corner of Clinton Parkway and K-10 Highway. Approved by CC on March 1, 2004. Ordinance 7764

f) Ordinance No. 7774, increasing fees and mileage rates for ambulance services and deleting certain additional costs. Approved by County Commission on April 19, 2004. Ordinance 7774 Ambulance Fee Proposal

g) Ordinance No. 7782, concerning smoking in public places.

Staff Memo Ordinance 7782 - Revised

h) Ordinance No. 7789, considering the sale of cigarettes and tobacco products to minors. Staff Memo Ordinance 7789

8. Accept dedication of easements on the following plats:

a) PF-03-09-04: Final Plat for Fall Creek Farms 10^th Plat. This proposed 51-lot single-family residential subdivision contains approximately 20.202 acres and is located east of Monterey Way and south of Peterson Road, approximately 120 feet north of Stetson Drive. Submitted by Landplan Engineering for William E. Fritzel, applicant, and Sojac Land Company, L.C., property owner of record. (PC Item #1; Approved 9-0.)

Staff Report Planning Map Area Map PC Minutes

b) PF-03-10-04: Final Plat for North Town Addition. This proposed one-lot industrial subdivision contains approximately 4.479 acres and is located west of North 2^nd Street north of Lyon Street. Submitted by Landplan Engineering for North Town Development, LLC, Contract Purchaser, and P.D.O. Investors LLC, property owner of record. (PC Item #5; Approved 9-0.)

Staff Report Planning Map Area Map Correspondence PC Minutes

c) PF-03-11-04: Final Plat for Oread West Office Park, a replat of Lots 1 and 2, Oread West No. 11, Lots 3 & 4, Block 3, University Corporate and Research Park Subdivision No. 2 (amended), and Lot 5, Block 3, Oread West No. 10. This proposed five-lot planned residential and planned industrial development contains approximately 16.893 acres and is located north of 15^th Street (Bob Billings Parkway) and west of Wakarusa Drive. Submitted by Landplan Engineering for Artful Misers LLC, Net Werks LLC, BG Lawrence LLC, Bobwhite Meadow LP, Mabet #1, Hall Properties, Oread Development Corporation, UMB Properties, Inc., and Hi-Tech Facility Investors, property owners of record. (PC Item #4A; Approved 9-0.)

Staff Report Planning Map Area Map PC Minutes

9. Approve the following site plan(s), subject to conditions:

a) SP-01-07-04: A site plan for a 3,000 square foot warehouse building to be located at 2406 Ponderosa Drive within a C-4 General Commercial zoning district. Submitted by Allen Belot for Charles and Melissa Lynn, property owners of record. Staff Report Site Plan

b) SP-03-20-04: Minor alterations to an existing 4-plex, a site plan for the modification of a basement apartment of a building located at 1000 Mississippi Street. Submitted by Christopher Turner, contractor for Ole Miss Properties, L.C., property owner of record.

Staff Report Correspondence Site Plan Staff Memo

10. Authorize the Mayor to sign a Release of Mortgage for Lola Vassar, 1922 Maple Lane.

Staff Memo

C. CITY MANAGER’S REPORT: CM Report

D. REGULAR AGENDA ITEMS:

1. Receive request for additional funding for Biosciences Study.

Funding Request Biotech Impact Study Mid Year Funding Policy

ACTION: Direct staff as appropriate.

2. Receive report and funding request from ECO2.

Funding Request Cover Letter Budget Timeline Draft Plan Work Plan

Mid Year Funding Policy

ACTION: Direct staff as appropriate.

3. Consider request from the University of Kansas Student Housing Association (UKSHA) for a waiver of tree replacement charges that were incurred from moving the Wilcox-Hunter House from 1309 Ohio Street to 1033 Kentucky Street.

UKSHA Letter ONA Letter Staff Memo Parks & Recreation Response Action Letter

Article 7 of City Code Site Plan Review

ACTION: Approve waiver, if appropriate.

4. Receive recommendation from the Public Transit Advisory Committee (PTAC) on proposed route changes.

PTAC Memo Route 1 Map Route 2 Map Route 5 Map Route 6 Map Route 7 Map

ACTION: Approve proposed route changes, if appropriate.

5. Consider the request to establish no parking along the south side of 11^th Street between Connecticut Street and Haskell Avenue. The Traffic Safety Commission (TSC) unanimously recommended denial of the request on April 5, 2004. This item was deferred from the April 30, 2004 City Commission meeting.

04-27-04 Correspondence TSC Minutes

ACTION: Approve request for no parking on 11^th Street between Haskell Avenue and Connecticut Street, if appropriate.

E. PUBLIC COMMENT:

F. COMMISSION ITEMS:

G. CALENDAR: Meeting List

1. REMINDER – Commissioners will be meeting with department heads to discuss major budget issues on Monday, May 17 from 1:00 – 3:00 p.m., on Tuesday, May 18 from 1:00 – 3:00 p.m., and Wednesday, may 19 from 9:00 – 10:00 a.m. in the City Manager’s Conference Room.

2. REMINDER – There is a study session scheduled for Wednesday, May 19 at 10:30 a.m. in the City Commission Room. The topic includes: 2004 Operating Budget/Multi-Year CIP/Debt Review and to receive recommendations and provide direction on contractual agency allocations.

*City Commission meeting dates are in black bold print

H. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Plumbers and Pipe Fitters:

One position held by Bob Brookman will expire 04/30/04. Mr. Brookman is eligible to serve an additional term.

One position held by Josef Rantner will expire 04/30/04. Mr. Rantner has served two consecutive terms and is not eligible to be appointed to an additional term.

Downtown Parking Advisory Board:

One vacancy for the position held by Win Campbell, which expired 09/30/03.

Library Board:

One position held by Bill Snead will expire 04/30/04. Mr. Snead is not able to serve an additional term.

Lawrence-Douglas County Metropolitan Planning Commission:

Two positions, held by David Burress and Myles Schachter will expire on 05/31/04. Both Mr. Burress and Mr. Schachter are eligible to serve additional terms.

Mental Health Board

One position held by Marilyn Bittenbender will expire on 04/30/04. Ms. Bittenbender is not eligible to serve an additional term.

Neighborhood Resources Advisory Committee (eligibility requirements must be met):

One vacancy for the position held by Gunter De Vries (North Lawrence), which expired on 12/31/03. Mr. De Vries has served two consecutive terms and is not eligible for appointment to an additional term.

Recycling Resource Conservation Advisory Board:

One vacancy for the un-expired position held by Jeff Abbott which expires 12/31/04.

Sister Cities Advisory Board:

One vacancy for the un-expired position held by Jodi Simek which expires 12/31/06.

Traffic Safety Commission:

One position held by Steve Blackwell will expire on 04/30/04. Mr. Blackwell is eligible to serve an additional term.