CITY
COMMISSION
MEETING AGENDA
November 9, 2004 – 6:35 p.m.
(Posted on webpage at 4:15 p.m. on 11/04/04)
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Updates:
On 11/09/04 at 10:30 a.m., changed the date of the bid date for Consent Agenda Item No. 6-a, construction of Fire Station No. 5 to from November 30, 2004 to December 7, 2004. Bid Date Change Request
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Wednesday, November 17 as “NATIONAL GIS DAY.”
2. Proclaim Thursday, November 11 as “VETERANS DAY.”
3. Employee Veterans Recognition.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/02/04.
2. Receive minutes from various boards and commissions: None.
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. License Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Set bid date of November 30, 2004 for the construction of Fire Station No. 5, 1911 Stewart Avenue. Artist Rendering of Station No. 5
Bid Date Change Request - added 11/09/04
b) Authorize the City Manager to execute a contract agreement with BG Consultants for $71,982.40 for final design of the first phase of the downtown waterline improvements. Bid Memo
c) Award bid #0429 to replace 615 feet of the Clinton Parkway Bike Path to Morgan Concrete Services at $43.95 a foot totaling $27,029 (Parks & Recreation/Special Recreation Fund). Bid Memo
d) Authorize the City Manager to execute a contract with Bartlett and West Engineering for North Lawrence Pump Stations 1, 2, and 3 Improvement Project – Design and Construction Services in the not-to-exceed amount of $313,702.30 (Utilities Project #1SS-104). Bid Memo Pump Station Map
e) Award bid #0427 for the biosolids basin cover to CAS Construction in the amount of $339,900 (Utilities Department). Bid Memo
f) Set a bid date of December 14, 2004 for Project No. 77-ST17-1100(S), 23rd & Haskell Storm Water Mitigation Pond. This project is funded by eighty percent (80%) Federal Transportation Enhancement Grant and twenty percent (20%) city funds, which were previously allocated in Resolution No. 6399. Bid Memo
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7836, rezoning [Z-08-41-04] 90 properties in the Western Hills neighborhood from RS-1 (Single-Family Residential) District to RS-E (Single-Family Residence Estate) District. Authorized by the City Commission on October 12, 2004.
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7834, rezoning [Z-06-26-04] a tract of land approximately 2.6638 acres from A (Agricultural) District to PRD-2 (Planned Residential Development) District. The property is generally described as being located at the west side of extension of Folks Road, south of W. 6th Street. Submitted by Peridian Group, Inc., for First Management, Inc., property owner of record.
b) Ordinance No. 7837, rezoning [Z-08-33-04] a tract of land approximately 1.33 acres from PCD-2 (with restrictions) (Planned Commercial Development) District to PCD-2 (with new restrictions) (Planned Commercial Development) District. The property is generally described as being located at the southeast corner of W. 6th Street & Comet Lane. Submitted by Landplan Engineering P.A., for David A. and Lisa L. Rueschhoff, property owners of record.
c) Adopt Ordinance No. 7838, annexing approximately 36,960 square feet located at E 1338 Road (North Minnesota) (Shoemaker Tract) Lot 4, Wells Acres subdivision. The property owner is seeking permission to establish City sanitary sewer service. Ordinance 7838 Annexation Petition Annexation Area Map
9. Accept dedication of easements and rights-of-way on the following plats:
a) PF-09-27-04: Final Plat for Diamondhead. This proposed residential subdivision and planned commercial development contains approximately 96.563 acres and is located south of W. 6th Street (U.S. Hwy. 40) and west of George Williams Way (extended). Submitted by Landplan Engineering, P.A., for Diamond Head Limited Partnership, property owner of record. (Item 2B; approved 10-0.)
Staff Report Planning Maps Plat Plans PC Minutes
b) PF-09-31-04: Final Plat for St. Margaret’s Church Addition. This proposed addition contains approximately 10.00 acres and is located at 5700 W. 6th Street. Submitted by Landplan Engineering, P.A., for St. Margaret’s Episcopal Church, property owner of record. (Item 5B; approved 10-0.)
Staff Report Planning Map Plat Plan PC Minutes
c) PF-09-30-04: Final Plat for Westwood Hills 4th Plat, a replat of Lots 5-12, Block Two, Westwood Hills 3rd plat. This proposed single-family residential subdivision contains approximately 1.833 acres and is located north of Eisenhower Drive and west of Wakarusa Drive (extended). Submitted by Landplan Engineering, P.A., for Westwood, L.L.C., property owner of record. (Item 6; approved 10-0.)
Staff Report Planning Map Plat Plan 1 Plat Plan 2 PC Minutes
d) PF-09-28-04: Final Plat for Apple Valley Subdivision No. 2, a replat of Lot 19B, Addition No. 11 in North Lawrence. This proposed single-family residential subdivision contains approximately 0.407 acres and is located at 865 Elm Street. Submitted by BG Consultants, Inc., for Lewis E. and Mary Lou Roberts, property owners of record. (Item 7; approved 10-0.)
Staff Report Plat Plan PC Minutes
10. Approve the following site plan(s), subject to conditions:
a) SP-08-52-04: Site Plan for building addition and parking lot expansion at St. Margaret’s Episcopal Church; 5700 W. 6th Street. Submitted by Landplan Engineering for St. Margaret’s Episcopal Church, property owner of record. Staff Report Site Plan
11. Receive notice from Kansas Development Finance Authority for planned issuance of approximately $43 million in revenue bonds for a new multi-disciplinary research facility on the University of Kansas, Lawrence campus. Take no further action on notice. KDFA Letter
12. Receive annexation request for approximately 13.3625 acres generally located north of Clinton Parkway and north of Lake Pointe Drive extended. Refer request to Planning Commission for recommendation. Annexation Correspondence
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Consider request from The Ecumenical Fellowship, Inc. for funding of $5,000 for the 20th Annual Martin Luther King, Jr. celebration.
Ecumenical Funding Request - 10/28/04
2005 Outside Agency Funding Allocations
Ecumenical 2005 Budget Funding Request Form
Mid Year Funding Request Policy
ACTION: Approve or deny request, as appropriate.
2. Receive information from Black & Veatch and City staff regarding rate alternatives; CIP projects proposed for the Water and Sewer Fund; and various billing scenarios.
Alternative Rates by Black & Veatch
ACTION: Approve a water and wastewater rate structure to be effective 01/01/05, as appropriate.
3. Consider adoption of Ordinance No. 7841 establishing a temporary building permit moratorium for the development of the East Lawrence rail corridor plan.
Staff Memo Proposed Study Area Map Ordinance 7841
ACTION: Adopt Ordinance No. 7841 on first reading, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. Establish date for quarterly joint City/County/USD 497 study session.
2. REMINDER – Joint City Commission/County Commission/Planning Commission study session on subdivision regulations scheduled for Thursday, November 11 at 5:30 p.m. in the auditorium at Lawrence Memorial Hospital, 325 Maine Street.
3. REMINDER – City Commission goal setting session will be on Friday and Saturday, November 19th and 20th. Location and times to be determined.
4. REMINDER – There will be a City Commission meeting on Tuesday, November 30, 2004. The City Commission meeting on Tuesday, December 7, 2004 has been canceled.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One position (Pat Weaver) will expire 12/31/04. Ms. Weaver has served two consecutive terms and is not eligible for reappointment to another term.
Two positions (Eric Struckhoff and Trent McKinley) will expire 12/31/04. Both are eligible to be reappointed to additional terms.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position (Tom Rost) that expires 07/01/07. This position is designated as a “hotel industry” position.
Douglas County Advocacy Council on Aging:
Four positions (John Studdard, Pattie Johnston, Mary Rosenthal, and Barbara Betrand) will expire 13/31/04. All are eligible to be reappointed to additional terms.
Four positions (Don Shepard – at large, Kelly Boyle-Wolfe – target area, Richard Heckler – target area, and William Jeltz – at large) will expire 12/31/04. All have served two consecutive terms and are not eligible for reappointment to additional terms.
One position (Kirk Wiesner – at large) will expire 12/31/04. Mr. Wiesner is eligible to be reappointed to an additional term.
One vacancy for the un-expired position (Kathy Greenlee) that expires 09/30/08.
One vacancy for a position (Ed Tato) that expires 12/31/04. This position is designated as an “at-large” position.
Three positions (Barbara Carswell, Mark Gonzales, and Paul Davis) will expire 12/31/04. All are eligible for reappointment to additional terms.
One vacancy for the un-expired position (Maren Turner) that expires 09/30/06.
Lawrence-Douglas County Metropolitan Planning Commission:
One vacancy for the un-expired position (Bonnie Johnson) that expires 05/31/06.
Neighborhood Resources Advisory Committee:
One vacancy for the position (Terri Pippert) that expired 09/30/04. This position is designated as an “at-large” position.
Parks and Recreation Advisory Board:
Two positions (Alice Ann Johnston and Richard Konzem) will expire 12/31/04. Both have served two consecutive terms and are not eligible to be reappointed to additional terms.
One position (Tom Bracciano) will expire 12/31/04. Mr. Bracciano is eligible to be reappointed to an additional term.
Public Transit Advisory Committee:
Three positions (Melodie Christal, JoAnn Garrett, and Tim Akright) will expire 12/31/04. All are eligible to be reappointed to additional terms.
Recycling and Resource Conservation Advisory Board:
One vacancy for the position (Celeste Fish) that expires 12/31/04. This position is designated for a KU representative.
One position (Lewis Phillips) will expire 12/31/04. Mr. Phillips has served two consecutive terms and is not eligible to be reappointed to an additional term.
Two positions (Cindy Strecker and Shannon Criss) will expire 12/31/04. Both are eligible to be reappointed to additional terms.
Five positions (Graham Kreicker, Jon Josserand, Karen Swisher, Kathleen Hodge, and Nancy Bjorge) will expire 12/31/04. All are eligible for reappointment to additional terms.
Uniform Building Code Board of Appeals:
One vacancy for the un-expired position (John Purcell) that expires 11/30/04.
One position (Lee Queen) will expire 11/30/04. Mr. Queen has served two consecutive terms and is not eligible for reappointment to an additional term.
Two positions (Mark Stogsdill and Janet Smalter) will expire 11/30/04. Both are eligible for reappointment to additional terms.