CITY
COMMISSION
MEETING AGENDA
March 29, 2005 6:35 p.m.
(Posted on webpage at 4:15 p.m. on 03/24/05)
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Updates:
03/28/05 @3:00 p.m. – added correspondence from Lawrence Association of Neighborhoods regarding the Pesticide Free Parks Plan – Regular Agenda Item No. 4.
03/25/05 @2:30 p.m. – added correspondence from Burroughs Creek Area Plan Committee position on the Order of Vacation (Huxtable Expansion) – Regular Agenda Item No. 2
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Presentation of gift from Rotary Clubs for Rotary Arboretum.
2. Presentation from Lawrence Sesquicentennial Committee on fundraising efforts for Sesquicentennial Point.
3. Proclaim the week of March 28 – April 3 as “NATIONAL COMMUNITY DEVELOPMENT WEEK.”
4. Proclaim the month of April as “MATHEMATICS AWARENESS MONTH.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/08/05.
2. Receive minutes from various boards and commissions:
Historic Resources Commission action summary of 02/17/05
Planning Commission meetings of 02/17/05 and 02/23/05
Library Board meeting of 02/21/05
Sister Cities Advisory Board meeting of 02/09/05
Lawrence Memorial Hospital Board meeting of 02/16/05
Public Health Board meeting of 01/24/05
Mechanical Code Board of Appeals meeting of 12/20/04
Task Force on Homeless Services meetings of 02/07/05 and 02/14/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
5. Bid and purchase items:
a) Approve bid for 2000 tons of road salt for Public Works – Street Division from Hutchinson Salt for $64,820. Bid Memo
b) Approve the purchase of three (3) MSA Thermal Imager Cameras for the Lawrence-Douglas County Fire/Medical Department by sole source to MSA for $26,402.01. Bid Memo
c) Approve purchase of a pool drop slide for the Outdoor Aquatic Center from Miracle Recreation Equipment for $43,858. Bid Memo
d) Award Project No. 28-CP8-604(BD), street, storm sewer, and roundabout improvements, Lake Pointe Drive, 22nd Terrace to Clinton Parkway, to LRM Industries, Inc. for $817,740. Bid Memo Bid Tab
e) Award Project No. 73-CP19-1102(BD), street, storm sewer, and waterline improvements, Folks Road, 6th to Harvard Road, to R. D. Johnson Excavating Company for $599,218.40. Bid Memo Bid Tab
f) Request bid approval for Project No. 57-ST11-1004(C), 2004 Miscellaneous Storm Sewer Improvements. A project bid date was previously set for March 15, 2005, however no bids were received. A second bid date has been set and bids will be opened at 2pm on March 29, 2005. Staff Memo
g) Award bid for the downtown waterline improvement project to Nowak Construction, for $780,783.95. Bid Memo and Attachments
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7860, rezoning [Z-12-53-04] a tract of land approximately 8.24 acres from M-1 (Research Industrial) District to PRD-2 (Planned Residential Development) District. The property is described as 4500 West Bob Billings Parkway. Submitted by BG Consultants, Inc., for Bella Sera Development, L.L.C., property owner of record.
b) Ordinance No. 7864, rezoning [Z-09-44-04] a tract of land approximately 0.858 acres from RS-1 (Single-Family Residential) District to RM-D (Duplex-Residential) District. The property is generally described as being located at 1017 East 23rd Street.
c) Ordinance No. 7865, rezoning [Z-09-45-04] a tract of land approximately 2.34 acres from C-4 (General Commercial) District and RS-1 (Single-Family Residential) District to C-4 (General Commercial) District. The property is generally described as being located at 1045 East 23rd Street.
d) Ordinance No. 7869, rezoning [Z-01-13-05] 1.0 acre from A-1 (Suburban Home Residential) District to RS-1 (Single-Family Residential) District; 810 Minnesota. Approved by CC on March 15, 2005.
e) Ordinance No. 7870, providing the contractor licensing and regulations for the City of Lawrence general contractor licensing program.
Neighborhood Resources Dept. Staff Memo Ordinance No. 7870 Legal Services Dept Staff Memo
f) Ordinance No. 7871, establishing the board for the contractor licensing program. Neighborhood Resources Dept. Staff Memo Ordinance No. 7871 Legal Services Dept Staff Memo
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7866, authorizing the condemnation of certain property interests for the improvement of Monterey Way (Brunfeldt tract).
b) Ordinance No. 7868, amending sections 9-802 and 9-807 of Ordinance No. 7782, concerning smoking in public places, pursuant to Commission direction concerning the definition of “enclosed places” and establishing an exemption for certain qualifying employee break rooms.
c) Ordinance No. 7867, allowing possession and consumption of alcoholic beverages on certain city property pursuant to a Jefferson’s Restaurant Sidewalk Dining License.
8. Approve the following site plan(s), subject to conditions:
a) SP-01-05-05: Radamacher Office Building, a site plan for the conversion of an existing residence into an office building located at 515 Rockledge Road. Submitted by Paul Werner for Phil Radamacher, contact Purchaser, John Rueschhoff, property owner of record. Staff Report Site Plan
b) SP-01-07-05: Rockledge Office Building, a site plan for the conversion of an existing residence into a mixed residential and office building located at 501 Rockledge Road. Submitted by Paul Werner for Doug Compton, property owner of record. Staff Report Site Plan
9. Authorize Mayor to execute University of Kansas and City of Lawrence cooperation agreement. The cooperation agreement will be referenced in the new Development Code. Staff Memo w/suggested Changes Staff Report PC Minutes - 03/16/05 Revised Agreement Map of Area Correspondence
10. Receive proposal from Burroughs Creek Area Plan Study Committee and the Old East Lawrence Neighborhood Association concerning City acquisition of Lot 1, Sale Barn Addition (911 E. 11th Street); Refer proposal to Parks and Recreation Advisory Board and to City staff for report. Proposal from BCAP
11. Authorize the Mayor to sign Releases of Mortgage for the following: Staff Memo
a) Jean Knight, 2726 Ponderosa
b) Mary Gray 1236 New York Street, and
c) Marcia Miller, 725 Ohio Street
12. Authorize the Mayor to sign Subordination Agreements for the following: Staff Memo
a) Lenny and Kimberly DeFazio, 1602 Irving Court, and
b) Jill Jevens, 1301 Prospect Avenue.
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing on request for waiver from Section 4-113 of the City Code from Pepperjax Grill, 947 New Hampshire, Suite 120 for a drinking establishment license.
Staff Memo Waiver Request from Pepperjax CC Minutes - 02/03/04 Notices of Public Hearing Correspondence from Salvation Army
ACTION: Direct staff as appropriate.
2. Conduct public hearing concerning the vacation of a portion of the right-of-way of Oregon Street (Huxtable Expansion), adjacent to the northeast corner of Blk 5, Earl’s Addition. Staff Memo Order of Vacation Site Plan Letter from Huxtable Map of Area Correspondence from BCAP - added 03/25/05
ACTION: Approve Order of Vacation, if appropriate.
3. Receive letter from the Hughes Carnegie Center Transition Team regarding various options on the renovation of the Carnegie Library. Letter from Langston Hughes Group Business Plan Budget
ACTION: Direct staff as appropriate.
4. Mayor Rundle requested Commission discussion on the proposed Pesticide Free Park plan. Cover Letter Pesticide Free Parks Project Proposed Pesticide Free Parks Plan
Correspondence from LAN - added 03/28/05
ACTION: Direct staff as appropriate.
5. Receive letter from attorney representing Meadows Place Homeowners Association concerning required stormwater compliance issues. Receive staff memorandum on compliance issues. Staff Report, Letter from Attorney, and Background Information
ACTION: Direct staff as appropriate.
6. Receive Historic Resources Commission (HRC) letter and staff report concerning sidewalk dining issues and licensed premises issues. Letter from HRC Staff Memo
ACTION: Direct staff, as appropriate.
7. Reconsider the City Commission action on the Lake Estates annexation request. At the Commission meeting of March 15, 2005, the Commission placed the reconsideration of the annexation request on the March 29, 2005 agenda. The annexation would be contingent upon the successful acquisition of necessary right-of-way for the construction of a collector street from the subject property to County Road N902. Preliminary Plat Map
ACTION: Approve annexation with conditions, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting Schedule
1. REMINDER – There is a City Commission study session scheduled for Wednesday, March 30 at 9:00 a.m. in the City Commission Room, First Floor, City Hall. Topic: 2006 Budget.
2. An orientation for new commissioner(s) is tentatively scheduled for Friday, April 8. Location and time will be announced as it gets closer.
3. REMINDER – There is a quarterly joint City/County/USD 497/KU/HINU meeting scheduled for Monday, April 18 at 3:30 p.m. in the City Commission Room, First Floor, City Hall.
4. REMINDER – There is a study session scheduled for Wednesday, April 27 at 9:00 a.m. in the City Commission Room, First Floor, City Hall. Topic: New Commission Goals and 2006 budget review.
March 2005 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 April 2005 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Electrical Examiners:
Two positions (Higgins – at-large, and Howard – journeyman electrician) will become vacant on 03/31/05. (Membership designations are required for this board – 2 journeyman electrician; 2 electrical contractors; 1 fire dept rep; and 2 at-large members).
Board of Plumbers and Pipe Fitters:
One position (Carpenter) is due to expire 04/30/05. Mr. Carpenter is eligible for reappointment to an additional term.
Douglas County Advocacy Council on Aging:
One vacant position for a term that expires 12/31/07.
Mechanical Code Board of Appeals:
One position held by Tom Patchen will become vacant on 03/31/05. (Membership designations are required for this board – 4 members qualified by training and experience and 1 at-large member).
One position (Leibold) is due to expire 04/30/05. Mr. Leibold is eligible for reappointment to an additional term.
Special Alcohol Fund Advisory Board:
Two positions (Finkeldei and Bryant) are due to expire 04/30/05. Both are eligible to be reappointed to additional terms. One position (Khatib) will become vacant on 04/30/05.
Two positions (Hamby and Graves) are due to expire 04/30/05. Both are eligible to be reappointed to additional terms. One position (Jordan) will become vacant on 04/30/05.