CITY
COMMISSION
MEETING AGENDA
February 15, 2005 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 02/10/05)
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Updates:
On 02/14/05 at 12:30 p.m. – added correspondence from Brook Creek Neighborhood Association regarding Consent Agenda No. 13, extension of site plan for 911 E. 11th Street.
On 02/11/05 at 4:30 p.m. – added correspondence from the Burroughs Creek Area Plan Committee, regarding Consent Agenda No. 13, extension of site plan for 911 E. 11th Street.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of the 20 year anniversary of L.I.N.K. Recognition
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/01/05.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 12/15/04
Mental Health Board meetings of 10/26/04 and 12/07/04
Board of Zoning Appeals meeting of 01/06/05
Sign Code Board of Appeals meeting of 01/06/05
Task Force on Homeless Services meeting of 01/18/05
Uniform Building Code Board of Appeals meeting of 12/12/04
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims - 02/08/05 Claims - 02/15/05
4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Approve purchase of one (1) crew cab pickup for the Public Works/Solid Waste division from Shawnee Mission Ford off the MACPP bid in the amount of $22,451. Bid Tab
b) Award contract for the re-keying of City Hall to Best Access Systems in the amount of $22,108.72 per Kansas Contract #31361, Addendum. Staff Memo
c) Authorize the City Manager to enter into a purchase agreement with Cutting Edge Solutions in the amount of $39,010 for purchase of the OnBase document management system and professional services. Staff Memo
d) Approve purchase of two (2) used Highway Patrol cars for the Police Department/Investigations from the State of Kansas in the amount of $13,150 each totaling $26,300. Staff Memo
e) Approve purchase of one (1) pickup for the Utilities/Quality Control division from Raytown Dodge off the MACPP bid in the amount of $15,529. Staff Memo
f) Approve purchase of three (3) one ton 4X4 trucks for the Public Works/Street Division from Shawnee Mission Ford off the MACPP bid for $24,093 each totaling $72,279. Staff Memo
g) Set a bid date of March 1, 2005 for the 2005 downtown waterline improvements. Staff Memo
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7812, rezoning [Z-05-21-04] a tract of land approximately 2.63 acres from RS-2 (Single-Family Residential) District and PCD-2 (Planned Commercial Development) District to C-5 (Limited Commercial) District. The property is described as being located at 3300 Iowa Street. Submitted by Landplan Engineering for Wal-Mart Real Estate Business Trust and Lawrence Cashways, LLC, are property owners of record.
b) Ordinance No. 7815, rezoning [Z-05-20-04] a tract of land approximately 15.02 acres from C-5 (Limited Commercial) District and PCD-2 (Planned Commercial Development) District to PCD-2 (Planned Commercial Development) District. The property is described as being located at 3400 Iowa Street. Submitted by BG Consultants, Inc. for Schnaer Family Real Estate Limited Partnership and Lawrence Cashways, LLC, property owners of record.
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7857, establishing STOP SIGNS on Rhode Island Street at 12th Street. Ordinance 7857 Miscellaneous Information TSC Minutes - Item #2
b) Ordinance No. 7854, establishing YIELD SIGNS on Wheat State Street at Eldridge Street. Ordinance 7854 Miscellaneous Information TSC Minutes - Item #5
c) Ordinance No. 7858, establishing an ALL WAY STOP at 9th Street and New York Street.
d) Ordinance No. 7856, establishing an ALL WAY STOP at 10th Street and New York Street.
e) Ordinance No. 7855, removing STOP SIGNS on 9th Street at New Jersey Street.
9. Accept dedication of easements and rights-of-way on the following plats:
a) PF-12-39-04: Final Plat for Quail Valley Townhomes, a Replat of Lots 67, 68, & Lot C of the Replat of Lots 69 & 70, Alvamar Estates. This proposed three-lot planned unit development residential subdivision contains approximately 0.961 acre and is located at 2113-2143 Quail Creek Drive. Submitted by Landplan Engineering, P.A., for E. & G. Properties, L.L.C., property owners of record. (Item No. 3; approved 9-0.) Staff Report PC Minutes Plat Plan Planning Map Correspondence
b) PF-12-40-04: Final Plat for Carpenter Addition No. 2. This proposed three-lot commercial/office/residential subdivision contains approximately 3.41 acres and is located at 1017 E. 23rd Street. Submitted by Landplan Engineering, P.A., for A-Z Enterprises, property owner of record. (Item No. 4; approved 9-0.) Staff Report PC Minutes Plat Plan Planning Map
c) PF-12-38-04: Final Plat for Hanscom-Tappen Addition (also known as Parnell Park PRD). This proposed planned residential development contains 30 single-family homes and is approximately 8.020 acres. The property is described as being located at 1503 Haskell Avenue. Submitted by Landplan Engineering for Parnell Investors, LLC. Harold C. and Caroline B. Shepard are property owners of record. (Item 9A; approved 9-0.) Staff Report PC Minutes Plat Plan Planning Map Correspondence
a) PF-11-36-04: Final Plat for Locust Street Project. This proposed two-lot commercial subdivision contains approximately 0.58 acre. The property is generally described as being located at 642-646 and 645 Locust Street. Submitted by Taylor Design Group, P.A., for D & D Rental, Jon R. Davis and Tom M. Devlin, property owners of record. (Item 5; approved 9-0.) Staff Report PC Minutes Plat Plan Planning Map
10. Adopt findings of fact; approve rezoning requests; authorize drafting of ordinances for placement on future agenda
a) Z-12-54-04: A request to rezone a tract of land approximately 1.93 acres from RS-2 (Single-Family Residential) District to PRD-1 (Planned Residential Development) District. The property is described as being located at 1535 Haskell Avenue. Submitted by Allen Belot for Parnell Park Investors. (Item No. 9C; approved 9-0.) Staff Report Planning Map PC Minutes
b) Z-09-44-04: A request to rezone a tract of land approximately 0.86 acre from RS-1 (Single-Family Residential) District to RO-1 (Residence-Office) District. The property is a portion of the parcel located at 1045 E. 23rd Street (with frontage along E. 24th Street). The property is described as being located at 1045 East 23rd Street. Submitted by Landplan Engineering, P.A., for Larry Midyett, contract purchaser. (Item 8A; recommended approval to RMD based on the lesser change table; 9-0.) Staff Report Planning Maps PC Minutes
c) Z-09-45-04: A request to rezone a tract of land approximately 2.55 acres from C-4 (General Commercial) District and RS-1 (Single-Family Residence) District to C-4 (General Commercial) District. The property is described as being located at 1045 E. 23rd Street. Submitted by Landplan Engineering, P.A., for Larry Midyett, contract purchaser. (Item 8B; approved 9-0.) Staff Report Planning Maps PC Minutes
11. Approve Preliminary Development Plan subject to conditions and use restrictions:
a) PDP-12-11-04: Preliminary Development Plan for Parnell Park II Single Family Homes. This proposed planned residential development contains property approved as Parnell Park and additional adjacent property. The project includes 42 single-family homes on approximately 10.16 acres. The property is described as being located at 1503 and 1535 Haskell Avenue. Submitted by Allen Belot for Parnell Investors, LLC, property owner of record. (Item 9D; approved 9-0 w/changed conditions.)
Staff Report Planning Maps Plan PC Minutes
12. Approve the following site plans:
a) SP-12-88-04, a Site Plan for a building expansion for the Cottonwood Facility, located at 2801 W. 31st Street. Submitted by Landplan Engineering for Cottonwood Inc., property owner of record.
b) SP-10-72-04: A site plan for the construction of a church at the northwest corner of StoneCreek Drive and Branchwood Drive. Submitted by Williams Spurgeon Kuhl & Freshnock Architects, Inc. for Seventh Day Adventist, property owner of record. Staff Report Site Plan
13. Approve extension of Site Plan (SP-01-09-04/SP-08-61-00), 911 E. 11th Street until May 9, 2005. Refer 12 month extension request for comment from the EBB (East Lawrence, Barker and Brook Creek) Rail Corridor committee meeting. The EBB comments should be received no later than May 1, 2005. Staff Memo Site Plan Burroughs Corridor Study Area Correspondence Correspondence from Burroughs Creek Area Plan Committee - added 02/11/05 Correspondence from Brook Creek Neighborhood Association - added 02/14/05
14. Authorize Mayor to sign agreement for LPA Services for the improvements at 7th and Kentucky Streets. Staff Memo
15. Approve request from Pilot Club International to put directional signs on the U.S. Bank property at 23rd and Harper Streets from March 4 – 6, 2005. These signs would be considered “signs of community interest.” Request
16. Authorize City Manager to execute five year agreement with Kansas Wildlife and Parks Department for participation in the Community Fisheries Assistance Program. Staff Memo Information
17. Authorize the Mayor to sign a Release of Mortgage for Gale Fleming, 204 N. Minnesota. Staff Memo
18. Authorize the Mayor to sign a Subordination Request for Bethany Willets, 2113 Kentucky. Staff Memo
19. Approve SpringHill Suites signage alterations on the City riverfront plaza parking garage facility. City approval is required pursuant to City/Riverfront Plaza lease agreement. Signage complies with City sign law requirements. Request from Lawrence Lodging, LLC Signs
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Receive request from Investment Resources Corporation (IRC) for a resolution of support for State of Kansas tax credits for Vermont Towers, 1101 Vermont Street. Letter from IRC IRC References IRC Ownership Summary Resolution No. 6577
KS Housing Rental Housing Development List Subsidized Housing Appraisal Guide
ACTION: Adopt Resolution No. 6577, if appropriate.
2. Receive letter and staff report concerning the construction of a westbound left turn lane on 23rd Street at O’Connell Road. Staff Memo Letter from Southwind Capital Map of Area Highway 10 Decel Lane Map
ACTION: Direct staff as appropriate.
3. Receive proposed revised University of Kansas/City of Lawrence land use agreement. Proposed Draft KU/City Land Use Agreement
ACTION: Refer proposed land use agreement to the Planning Commission as part of a March 9, 2005 public hearing on the development code.
4. Receive staff report on traffic calming improvements. Consider Traffic Safety Commission (TSC) recommendation of the West Lawrence Neighborhood Association Traffic Calming Plan. Staff Memo TSC Attachments TSC Minutes (11/08/04) Photos
ACTION: Direct staff as appropriate.
5. Consider approving City Commission meeting minutes from January 25, 2005. City staff requests that the Commission review the conditions of approval for the Auto Exchange site plan in the January 25, 2005 minutes. Specifically, conditions 1 and 6. Condition 1 does not reflect the recommendation of Assistant City Manager Corliss, that “Filing of a public access easement to the City, in an instrument form acceptable to the City, across Lot 3A Dunigan Subdivision.” Additionally, staff believes that the wording of Condition #6 reflects Commission direction, but desires that the Commission confirm the wording of this condition. 01/25/05 CC Minutes Letter from Paul Werner
ACTION: Approve 01/25/05 City Commission meeting minutes, if appropriate.
6. Reconsider the Commission’s vote at the meeting of February 1, 2005 to deny the Lake Estates rezonings, and consider a motion referring these items back to the Planning Commission, without approval. Staff Memo
ACTION: Reconsider the motions to deny the Lake Estates rezonings (Z-10-50-04 and Z-10-51-04) and approve a motion to refer the Lake Estates rezonings, without approval, to the Planning Commission. Items for the Planning Commission to consider will be reflected in the City Commission minutes (yet to be approved), including concerns about appropriateness of the rezoning as it relates to adjacent rural residential uses and the configuration of collector streets and necessary property interests for collector streets to serve the proposed development. The Planning Commission should also conduct and prepare an area plan for the property and surrounding area. The Planning Commission should also examine the possibility suggested by the applicant of closing the street to the north.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting Schedule
1. Establish possible dates to meet with USD #497, Douglas County Commission, and Planning Commission regarding Southeast area plan recommendation. NOTE: The Planning Commission has established March 9 as the public hearing on the development code. The City Commission expressed a desire to meet with the Planning Commission about the development code. A majority of the Planning Commission has indicated that February 14, 15, 16, 18, or 22nd are available dates.
2. REMINDER – There is a study session scheduled for Wednesday, February 16 at 9:00 a.m. in the City Commission Room. Topics include: LPD Resource Plan, City Commission Review, and 2006 budget.
3. REMINDER- City offices will be closed on Monday, February 21, 2005 in observance of Presidents’ Day.
4. Provide possible dates for study session with Planning Commission and Douglas County Commission after February 28, 2005 to discuss the southeast area plan.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Electrical Examiners:
Three positions (Oliver – electrical contractor, Higgins – at-large, and Howard – journeyman electrician) expire 03/31/05. All three individuals are eligible to be reappointed to additional terms (membership designations are required for this board – 2 journeyman electrician; 2 electrical contractors; 1 fire dept rep; and 2 at-large members).
Two positions (Shepard – at large and Boyle-Wolfe – target area) expired 12/31/04 (membership designations are required on this board – 3 representing low/moderate income areas and 4 at-large).
Historic Resources Commission:
Two positions (Lodwich – engineer and Dean - historian) will expire 03/01/05. Mr. Lodwich is eligible to be appointed to an additional term. Mr. Dean has served two consecutive terms and will not be eligible to be appointed to an additional term (membership designations are required on this board – 3 diversity of preservation-related professionals and 4 diversity of professionals or lay persons with demonstrated interest, knowledge, or training in fields closely related to historic preservation).
Three positions (Damro, Satz, and Morris) will expire on 01/31/05. All three individuals do not wish to be reappointed to additional terms. One position for the un-expired term of Suerva Towler, which will expire 01/31/07.
Mechanical Code Board of Appeals:
Two positions (Estrada – at-large and Patchen) will expire 03/31/05. Mr. Estrada is eligible to be reappointed to an additional term. Mr. Patchen has served two consecutive terms and is not eligible to be reappointed to an additional term (membership designations are required for this board – 4 members qualified by training and experience and 1 at-large member).
Parks and Recreation Advisory Board:
One vacancy that expired 12/31/04.
Special Alcohol Fund Advisory Board:
One vacancy for the un-expired position held by Charles Briscoe which expires 04/30/06.