CITY
COMMISSION
MEETING AGENDA
December 6, 2005 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 12/01/05)
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Updates:
On 12/07/05 @ 2:00 p.m., added a request to defer the adoption of Ordinance No. 7940 for approximately three months. This relates to Consent Agenda Item No. 7 (d).
On 12/06/05 @1:30 p.m., added a request to defer the adoption of Ordinance No. 7939 for approximately three months. This relates to Consent Agenda Item No. 7 (c).
On 12/02/05 @4:30 p.m. – added PC Minutes to Consent Agenda Item No. 8(f).
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Hospital Board meeting of 10/19/05
Lawrence-Douglas County Housing Authority meeting of 10/24/05
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
3. Approve licenses as recommended by the Department of Administrative Services. License Memo
4. Approve appointments as recommended by the Mayor. Appointment Memo
5. Bid and purchase items:
a) Award Bid #0543 for one (1) Breathing Air Compressor for the Fire/Medical Department to Conrad Fire Equipment, Inc. for $41,235.80. Bid Memo
b) Approve the purchase of one (1) Equipment/Fire Hose Dryer from Circul Air, Corporation, a sole source vendor, for $13,760. Bid Memo
c) Authorize City Manager to sign a Purchase Order with Landplan Engineering, P.A. for additional services for Monterey Way – Stetson Drive to Grand Vista Drive, and Peterson Road - Monterey Way to Kasold Drive projects for $15,780.16. Staff Memo
d) Authorize the purchase of Selectron Technologies VoicePermits base system and SunGard HTE interface support for Neighborhood Resources Department for automated inspection scheduling for $51,250. Staff Memo
e) Set a bid date for the 6th & Indiana and 17th & Massachusetts/New Hampshire Sanitary Sewer Improvements Project for January 10, 2006. Staff Memo
f) Approve bid for basic bus shelter maintenance services, $10.00 per unit for as needed charges, and $15.00 for decal application charges from SS Window Cleaning for $33,743.52. Bid Memo
g) Award Bid#0541 for 2006 Water Treatment Chemicals. Bid Memo & Bid Tab
h) Set bid date of December 20, 2005 for Project No. 54-SW3-1105(C), Yale Road, West of Iowa Street, Sidewalk Improvements.
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7947, [Z-09-43-04] rezoning 36.901 acres from RS-2 (Single-Family Residence) District to PRD-1 (Planned Residential Development) District. The property is generally described as being located east of Monterey Way (extended) and north of Peterson Road. Submitted by Paul Werner Architects, L.L.C., for North Forty, LC, property owner of record. Approved by CC on November 16, 2004.
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7954, establishing/allowing parking along the south side of the Clinton Parkway Frontage Road in front of 3705 Parkway, 8:00 A.M. – 12:30 P.M. on Sundays. TSC Minutes (10/03/05) Item #4 Map of Area
b) Ordinance No. 7946 establishing NO PARKING along the east side of Silicon Avenue. TSC Minutes (11/07/05) Item #3 Attachments
c) Ordinance No. 7939, a request to rezone a tract of land approximately 4.50 acres from PRD-2 (Planned Residential Development) District to PID-1 (Planned Industrial Development) District. The property is generally described as being located north of Bob Billings Parkway between Wakarusa Drive and Research Park Drive. Submitted by Landplan Engineering, P.A. for Oread Development, property owner of record. Request to Defer - added 12/06/05
d) Ordinance No. 7940, a request to rezone a tract of land approximately 3.880 acres from PRD-2 (Planned Residential Development) District to M-1 (Research Industrial) District. The property is generally described as being located north of Bob Billings Parkway between Wakarusa Drive and Research Park Drive. Submitted by Landplan Engineering, P.A. for Maybet #1, Hi-Tech Facility Investors, and Bobwhite Meadow LP, property owners of record. Request to Defer - added 12/07/05
e) Ordinance No. 7943, a request to rezone a tract of land approximately 10.281 acres from A (Agriculture) District to RS-2 (Single-Family Residential) District. The property is generally described as being located at 515 Monterey Way. Submitted by Paul Werner Architects for Fairway, L.C, property owner of record.
8. Adopt findings of fact; approve rezoning requests; authorize drafting of ordinances for placement on future agenda: Correspondence
a) Z-09-53-05: A request to rezone a tract of land approximately 0.53 acre from C-5 (Limited Commercial District) to RO-1A (Residence-Office District). The property is generally described as being located at the southeast corner of W. 7th Street and Arkansas Street [700 Arkansas & 704-704 ˝ Arkansas]. Initiated by the City Commission on September 27, 2005 based on recommendations in the HOP District Plan. (PC Item No. 10; approved 9-0 on 11/14/05.) Staff Report Planning Dept. Maps PC Minutes
b) Z-09-54-05: A request to rezone a tract of land approximately 0.34 acre from C-5 (Limited Commercial District) to RO-1 (Residence-Office District). The property is generally described as being located north of W. 7th Street and east of Arkansas Street [640 Arkansas Street]. Initiated by the City Commission on September 27, 2005 based on recommendations in the HOP District Plan. (PC Item No. 11; approved 9-0 on 11/14/05) Staff Report Planning Dept. Maps PC Minutes Additional Correspondence
c) Z-09-55-05: A request to rezone a tract of land approximately 0.35 acre from RM-1 (Multiple-Family Residence District) to RO-1 (Residence-Office District). The property is generally described as being located north of W. 7th Street and east of Arkansas [630-32 Arkansas and 634-36 Arkansas]. Initiated by the City Commission on September 27, 2005 based on recommendations in the HOP District Plan. (PC Item No. 12; approved 9-0 on 11/14/05) Staff Report Planning Dept. Maps PC Minutes
d) Z-09-56-05: A request to rezone a tract of land approximately 1.52 acres from RO-2 (Residence-Office District) to O-1 (Office District). The property is generally described as being located south of W. 6th Street between Maine and Alabama Streets [1015 W. 6th Street]. Initiated by the City Commission on September 27, 2005 based on recommendations in the HOP District Plan. (PC Item No. 13; approved 9-0 on 11/14/05) Staff Report Planning Dept. Maps PC Minutes
e) Z-09-57-05: A request to rezone a tract of land approximately 2.11 acres from RM-1 (Multiple-Family Residence District) to RS-2 (Single-Family Residence District). The property is generally described as being located south of W. 6th Street between Missouri and Illinois Streets [628 Missouri, 621, 623, 616, 622 & 626 Maine, and 619, 623-23 ˝, 622 & 624 Alabama Streets]. Initiated by the City Commission on September 27, 2005 based on recommendations in the HOP District Plan. (PC Item No. 14; approved 9-0 on 11/14/05) Staff Report Planning Dept. Maps PC Minutes Additional Correspondence
f) Z-09-61-05: A request to rezone a tract of land approximately 3.04 acres from RS-1 (Single-Family Residence District) to RM-D (Duplex-Residential District). The property is generally described as being located on the east side of Haskell Avenue, south of E. 26th Street [2620 Haskell Avenue]. Submitted by Larry Wedman for Thorvald and Elaine Holmes, property owners of record. (PC Item No. 16 – approved rezoning to RS-2 based on the Lesser Change Table, 9-0 on 11/14/05.) Staff Report Planning Dept. Maps Applicant Correspondence Neighborhood Correspondence Additional Correspondence PC Minutes - Added 12/02/05
g) Z-09-63-05: A request to rezone a tract of land approximately 6.8 acres from A (Agriculture District) to RM-D (Duplex-Residential District). The property is generally described as being located north of Bob Billings Parkway between K-10 and Diamondhead Subdivision (Langston Heights). Submitted by Landplan Engineering, P.A. for Langston Heights, LC, property owner of record. (PC Item No. 22A; Approved 10-0) Staff Report Planning Dept. Maps PC Minutes
h) Z-09-64-05: A request to rezone a tract of land approximately 20.77 acres from A (Agriculture District) to RS-2 (Single-Family Residence District). The property is generally described as being located north of Bob Billings Parkway between K-10 and Diamondhead Subdivision (Langston Heights). Submitted by Landplan Engineering, P.A. for Langston Heights, LC, property owner of record. (PC Item No. 22B; Approved 10-0) Staff Report Planning Dept. Maps PC Minutes
i) Z-09-65-05: A request to rezone a tract of land approximately 1.53 acres from PCD-2 (with restrictions) to PCD-2 (with expanded allowable uses). The property is generally described as being located at the southeast corner of N. Iowa Street and Riverridge Road [Riverridge PCD]. Submitted by Landplan Engineering, P.A. for BJ Mellmanor Townhouse Apartments, LLC, property owner of record. (PC Item No. 23A; Approved 10-0) Staff Report Planning Dept. Maps Table of Uses PC Minutes
9. Approve the following UPR-09-07-05: A revision to Use Permitted upon Review for Lawrence Memorial Hospital Master Plan. The property is located north of W. 4th Street and west of Maine Street. Submitted by Landplan Engineering, P.A. for Lawrence Memorial Hospital. City of Lawrence is the property owner of record. (PC Item No.18; approved 8-0-2) Staff Report Planning Dept. Maps Plan Map PC Minutes
10. Approve, subject to conditions and use restrictions, PDP-09-09-05: Revised Preliminary Development Plan for Riverridge PCD to add a package liquor store in a portion of the existing building which previously was used for office space. This Planned Commercial Development contains 1.53 acres and is located at the southeast corner of N. Iowa Street and Riverridge Road. Submitted by Landplan Engineering, P.A. for BJ Mellmanor Townhouse Apartments, LLC, property owner of record. (PC Item No. 23B; Approved 10-0) Staff Report Planning Dept. Maps Plan Map PC Minutes
C. CITY MANAGER’S REPORT: None.
D. REGULAR AGENDA ITEMS:
1. Consider Traffic Safety Commission recommendation concerning crossing guard and/or flashing beacon on W. 27th Street near Inverness Drive. Staff Memo Map of Area TSC 11/07/05 Minutes - Item #2
ACTION: Approve installation of flashing beacon and approve crossing guard position, if appropriate.
2. Consider approving the following CPA-2004-2: An amendment to Horizon 2020 to update the Industrial and Employment-Related Land Use Element (Chapter 7). This amendment was initiated by the Planning Commission at its October 27, 2004 regular meeting at the recommendation of the Comprehensive Plans Committee (CPC). The CPC reviewed this chapter as part of the annual update process to Horizon 2020, the comprehensive land use plan for the City of Lawrence and unincorporated Douglas County. [The Planning Commission held a public hearing on a previous draft at the 02/23/05 meeting and referred the draft to the Comprehensive Plans Committee for additional review.] (PC Item No. 19; approved with revisions 10-0.) Staff Report Approved Draft Staff Memo Correspondence PC Minutes
ACTION: Approve amendment to Chapter 7 of CPA-2004-2, if appropriate.
3. Consider adoption of Hierarchy of Land Use Plans Policy Statement as recommended by the Planning Commission. (PC Misc. Item – approved 9-0 on 11/14/05.)
Staff Memo PC Minutes Hierarchy of Plans (website)
ACTION: Adopt Hierarchy Policy Statement, if appropriate.
4. Provide direction to staff regarding the selection of a consultant to facilitate the City Commission’s annual goal setting session. Authorize the City Manager, as appropriate, to enter into a contract with the selected firm. Staff Memo
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
D. REGULAR AGENDA ITEMS (cont’d):
5. Consider motion to recess into executive session for 45 minutes for: 1) consultation with attorneys for the City on matters deemed privileged under the attorney-client privilege; and 2) discussion of personnel matters. The justification for the executive session is to keep attorney client matters and personnel matters confidential at this time. The regular meeting will resume in the Commission meeting room.
ACTION: Approve motion if appropriate.
F. COMMISSION ITEMS:
G. CALENDAR: 2005 Meeting List 2006 Meeting List
1. Establish possible date for study session for Development Strategies to present retail database model to City Commission (Planning Commissioners will be invited to attend).
2. Establish a date for a joint city/county study session to review Economic Development Board report on open space and industrial parks.
3. REMINDERS:
§ There is a study session scheduled for Wednesday, December 14 at 9:00 a.m. at Van Go Mobile Arts, 715 New Jersey Street with the Neighborhood Resources Advisory Committee.
§ There is a luncheon scheduled for Wednesday, December 14 at 12:00 p.m. at Alvamar Country Club – Sunflower Room with Aquila. City Commissioners and Staff are invited to attend.
§ The annual City Employee Holiday Luncheon is scheduled for Wednesday, December 21 from 11:30 – 1:00 at the Community Building.
§ The time for the December 27 City Commission meeting has changed to 9:00 a.m. This meeting is intended for consent items only.
§ The Legislative Priorities Breakfast is scheduled for Wednesday, January 4 at 7:15 a.m. at the Dole Institute.
§ There is a study session scheduled for Wednesday, January 4 at 9:00 a.m. in the City Commission Room, First Floor, City Hall with the Lawrence Public Library Board.
§ The annual City Commission goals setting retreat has been scheduled for January 13 – 14. Details will be provided at a later date.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Electrical Examiners and Appeals:
One (1) vacancy for the un-expired position held by Patrick Shepard, which will expire 03/31/06. This position is required to be held by an electrical contractor.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.
Douglas County Advocacy Council for Aging:
There are five positions eligible for reappointment to additional terms that will expire 12/31/08.
Jayhawk Area Agency on Aging:
One vacancy on the Advisory Council that expired 09/30/05.
Lawrence Alliance:
There is one current vacancy on this board.
Human Relations Commission:
One vacancy for the position held by Wendi Coleman that expired 09/30/05.
Five positions are eligible for reappointment to additional terms that will expire 12/31/08.
Special Alcohol Fund Advisory Board:
One vacancy for the un-expired position held by Kirk Lambright which expires 04/30/06.