CITY
COMMISSION
MEETING AGENDA
October 5, 2004 – 6:45 p.m.
(Posted on webpage at 4:45 p.m. on 09/30/04)
Updates:
On 10/01/04 to add a FEMA course from December 6 – 10 on the meeting list and to change the wording on the November 11 study session to reflect that it is a JOINT study session with city/county/planning commissions combined. Meeting List - updated 10/01/04
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim October 7, 2004 as “COMMUNITIES IN MOTION DAY.”
2. Recognize October 10, 2004 as United Methodist Church 150th anniversary. Recognition
3. Proclaim the month of October as “DOMESTIC VIOLENCE AWARENESS MONTH.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/28/04.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 08/18/04;
Farmers’ Market Task Force meeting of 09/09/04;
Convention & Visitors Bureau meeting of 08/24/04;
Neighborhood Resources Advisory Committee meeting of 09/09/04;
Task Force on Homeless Services meeting of 08/17/04;
Aviation Advisory Board meeting of 08/12/04;
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor. Staff Memo
6. Bid and purchase items:
a) Set bid opening date of October 26, 2004 for Neighborhood Resources Department Weatherization Program. Staff Memo
b) Set bid opening date of October 19, 2004 for the 19th Street and Learnard Avenue sanitary sewer improvements. Staff Memo
c) Award Project No. 57-CP13-802(BD), George Williams Way, 6th Street to Harvard Road, street, storm sewer, and waterline improvements to King's Construction in the amount of $1,759,240.31. Staff Memo
d) Award Bid #0423 for the Master Street Tree Program (Parks and Recreation) to Hermes Landscaping in the amount of $110,235.23.
e) Award Bid #0426 for Police Uniforms (Police Department) to LEECO for police uniforms in the amount of $23,603.85. Bid Memo Analysis of Bid
f) Approve the following change orders for the 19th Street and Barker Avenue waterline improvement project, completed by R.D. Johnson Construction: a) Change Order No. 2 for $21,640.00, b) Change Order No. 3 for $32,561.20, and c) additional bid item quantities for $26,304.93. Staff Memo Change Order Details
g) Authorize the City Manager to enter into an engineering contract with Bartlett and West Engineers in the amount of $39,275 for completion of technical specifications and construction phase services for painting the 1.5 million gallon water storage tank located at 19th Street and Kasold Drive. Staff Memo
h) Authorize City Manager to execute contract agreement with Peridian Group, Inc., in the amount of $12,000, to provide engineering services for a storm sewer for Lake View Addition. Staff Memo
i) Authorize the City Manager to sign Amendments No. 1 for $14,500 and No. 2 for an amount not to exceed $10,000, with Black & Veatch for a total contract increase of $24,500. This brings the total contract cost to $76,500 for the water and wastewater rate study. Funding will be provided by the water and sewer non-bonded fund.
Staff Memo Draft Amendment 1 Draft Amendment 2
j) Approve purchase of right-of-way and temporary construction easement from Pinnacle LC for the Folks Road benefit district improvement in the amount of $33,430. Staff Memo Map of Right-of-Way Areas
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7793, rezoning [Z-03-17-04] a tract of land approximately 2.73 acres from A (Agricultural) District to RM-1 (Multiple-Family Residential) District. The property is generally described as being located south of Overland Drive and east of E 1000 (Queens) Road. Submitted by The Peridian Group, for C.F.M., L.L.C., property owners of record.
b) Ordinance No. 7830, rezoning [Z-07-27-04] two tracts of land; one approximately .32 acre and the second approximately .26 acre form M-3 (Intensive Industrial) District to C-5 (Limited Commercial) District. The property is generally described as being located at 642-646 Locust Street and 645 Locust Street. Submitted by Paul Werner Architects for D & D Rentals, property owners of record.
c) Ordinance No. 7709, rezoning [Z-08-25-03] a tract of land approximately 1.0181 acres from A (Agricultural) District to PRD-2 (Planned Residential Development) District. The property is generally described as being located 1,000 feet south of W. 6th Street and west of Folks Road (extended). Submitted by The Peridian Group, Inc., for Consolidated Properties, Inc., property owner of record.
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7831, establishing NO PARKING along the north side of Applegate Court (TSC 9.13.04 item no. 3).
Ordinance 7831 TSC Minutes - Item 3 Correspondence
9. Adopt Resolution No. 6568 authorizing the issuance of bonds in the amount of $550,000 for the access management project on 23rd Street between Iowa and Louisiana. Authorize the City Manager to execute an Engineering Services Agreement with HNTB Corporation in the amount of $149,598 for access management improvements on 23rd Street between Iowa and Louisiana Streets. Staff Memo Application Resolution 6568
10. Accept dedication of easements and rights-of-way on the following plats:
a) PF-07-19-04: Final Plat for Hodge Subdivision. This proposed residential subdivision contains approximately 2.0635 acres and is located on the east side of Folks Road, south of W. Sixth Street. Submitted by the Peridian Group, Inc., for Eric L. and Colleen M. Hodge, property owners of record. (PC Item No. 10C; approved 9-0 on 9/22/04.)
Staff Report Planning Dept Map Plat Map PC Minutes
b) PF-08-23-04: Final Plat for Oakley Addition No. 2. This proposed planned residential development contains approximately 14.47 acres and is located west of Folks Road approximately 400 feet south of W. 6th Street. Submitted by Peridian Group, Inc., for First Management, Inc., property owner of record. (PC Item No. 2A; approved 9-0 on 9/22/04.)
Staff Report Planning Dept. Map Plat Map PC Minutes
c) PF-08-24-04: Final Plat for Green Tree Subdivision. This proposed 76 lot single-family residential subdivision contains approximately 26.7 acres and is located north of Harvard Road and east of George Williams Way. Submitted by BG Consultants, Inc., for Fairway, L.C., property owner of record. (PC Item No. 4; approved 9-0 on 9/22/04.)
Staff Report Planning Dept. Map Plat Map PC Minutes
d) PF-08-25-04: Final Plat for Seventh Day Adventist Church. This proposed church site contains approximately 5.312 acres and is located south of W. 6th Street (Highway 40) and west of E 1000 Road (Queens Road). Submitted by Landplan Engineering, P.A., for Kansas/Nebraska Association of Seventh Day Adventist Inc, property owner of record. (PC Item No. 5; approved 9-0 on 9/22/04.)
Staff Report Planning Dept. Map Plat Map PC Minutes
e) PF-08-26-04: Final Plat for Fox Chase South No. 2, a replat of lots 8-14, Block nine, and lots 1-7 Block ten, Fox Chase South. This proposed single-family residential subdivision contains approximately 3.450 acres and is located east of George Williams Way and south of Harvard Road (extended). Submitted by Landplan Engineering, P.A., for Devco, Inc., and Ezell-Morgan Construction Co. Inc., property owners of record. (PC Item No. 6; approved 9-0 on 9/22/04.)
Staff Report Planning Dept. Map Plat Map PC Minutes
11. Approve the following site plans, subject to conditions:
a) SP-09-59-04: Rick’s Place, a site plan for the addition of an outdoor smoking area along the front of 846 F Illinois Street. Submitted by Smalter and Associates for, Rick Younger, tenant leasee, Steve Neher, property owner of record. Staff Report Site Plan
12. Approve the following items related to outdoor dining at Qdoba Mexican Grill, 947 Massachusetts Street.
a) SP-08-57-04: A site plan for outdoor seating at Qdoba’s Restaurant, located at 947 Massachusetts (northwest corner of 10th Street and Massachusetts). Submitted by Paul Werner Architects for 1908 LLC, property owner of record. Staff Report Site Plan
b) Sidewalk dining license. Staff Memo 01/29/04 Letter to Qdoba
c) Adopt Ordinance No. 7827, allowing possession and consumption of alcoholic beverages on certain city property pursuant to a Qdoba Mexican Grill Sidewalk Dining License.
13. Receive letter from Historic Resources Commission recommending the City make application for the nomination of Hobbs Park to the Lawrence Register of Historic Places.
Staff Memo Letter from Hobbs Park Memorial Fund Correspondence
14. Authorize Mayor to execute limited license agreement with Sheryl Lemesany allowing for the continued encroachment of an apartment building into a City sanitary sewer easement at the West Hills Apartment building, 1012 Emery Road (Lot 3 Sigma Nu Addition). City Utility Department staff recommends approval of the agreement.
Sigma Nu Letter License Agreement
15. Authorize the Mayor to sign a Subordination Agreement for Stanley Weil, 1706 Vermont Street. Staff Memo
C. CITY MANAGER’S REPORT: None.
D. REGULAR AGENDA ITEMS:
1. Receive request from Glee Vision, Inc. concerning projection video advertising.
Staff Memo Letter from Glee Vision Photo of Machine Before & After Pictures 8th & Massachusetts Proposed Location
ACTION: Direct staff, as appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List - updated 10/01/04
1. REMINDER – Study Session scheduled for Wednesday, October 6 at 8:00 a.m. regarding street standards and Kasold Drive (Bob Billings Parkway – Clinton Parkway) at City Hall, City Commission Room. PLEASE NOTE: THE TIME HAS CHANGED TO 8:00 A.M.
2. REMINDER – Study Session scheduled for Wednesday, November 3 at 9:00 a.m. with Neighborhood Resources Advisory Committee to discuss annual CDBG funding. Location: East Lawrence Recreation Center, 1245 E. 15th Street – meeting room.
3. REMINDER – Joint City Commission/County Commission/Planning Commission study session on subdivision regulations scheduled for Thursday, November 11 at 5:30 p.m. in the auditorium at Lawrence Memorial Hospital, 325 Maine Street.
October Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Aviation Advisory Board (eligibility requirements must be met):
One vacancy for an un-expired position (Jim Stogsdill) that expires 05/31/06. This position is designated for a representative from the University of Kansas.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position (Tom Rost) that expires 07/01/07. This position is designated as a “hotel industry” position.
Douglas County Advocacy Council on Aging:
One vacancy for the un-expired position (Tom Turner) that expires 12/31/05.
Jayhawk Area Agency on Aging:
One vacancy for the position (Frances Fisher) that expired 09/30/04.
One vacancy for the un-expired position (Maren Turner) that expires 09/30/06.
Neighborhood Resources Advisory Committee:
One vacancy for the position (Terri Pippert) that expired 09/30/04. This position is designated as an “at-large” position.
Recycling and Resource Conservation Advisory Board:
One vacancy for the position (Celeste Fish) that expires 12/31/04. This position is designated for a KU representative.